Team Administrator / Personal Assistant

Job Summary

We are looking for a Team Administrator to support a team of managers. A new opportunity has come up with a large financial institution based in Abu Dhabi. In this role, you will have the following responsibilities:

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.
• Perform other administrative tasks that maybe assigned

Requirements

To be considered for the role, you need to meet the following criteria:

• Fluency in English language is a must and knowledge in French or German or Spanish or other European language would be a plus
• Have extensive experience providing support to senior management or C level
• Must be a bachelor degree holder
• Should have at least 5 years of PA/EA/ Team administration experience in a large organization
• Must be willing to relocate/live in Abu Dhabi
• Candidates based outside UAE are welcome to apply.