Technical Document Controller

KAEFER UK and Ireland

Count on us.

Job title: Project Document Controller

Location: Jarrow Fabrication Shop

Contract type: Full time, Permanent

At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.

The Opportunity

We are looking for a Project Document Controller to join our Jarrow Fabrication Shop on a permanent basis. You will manage, control, and coordinate all project documentation for HVAC ductwork manufacture, while supporting project engineering activities including the creation and compilation of Lifetime Quality Records (LTQRs).

This role ensures full traceability from raw material through fabrication, inspection, treatment, and final dispatch, in compliance with project specifications (GQAS, CQAP) and applicable standards.

How you will make an impact

• Control all drawings (isometric, fabrication, and as-built) ensuring correct revision status
• Maintain registers for job cards, weld maps, material certs, and inspection records
• Prevent use of superseded drawings on the shop floor
• Manage transmittals to/from EDF, MEH, and internal stakeholders
• Interpret fabrication drawings and specifications for HVAC ductwork
• Support production with job card creation and technical documentation packs
• Coordinate between QC, welding engineers, and production teams
• Assist with technical queries (TQs), concessions, and NCR documentation
• Compile LTQR packs in line with project requirements
• Ensure inclusion of:
• - Job cards (completed and signed)- As-built drawings (reflecting final condition)- Material certification (EN 10204 3.1)- Weld maps and weld logs- NDT reports (VT, DPI, MPI)- Pickling and passivation reports
• Ensure full traceability from material heat number to installed component
• Manage LTQR submission and client review cycles
• Maintain trackers for LTQR status, missing records, and approvals
• Use Excel systems for reporting and traceability

What you will bring

• Excellent attention to detail
• Ability to manage large volumes of controlled documents
• Strong communication across production and quality teams
• Proficiency in Excel and document control systems

Why KAEFER?

Our mission is clear: to be the most reliable and efficient provider of technical industrial services.

KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, E, C&I and more. We focus on improving energy efficiency and extending asset life cycles.

The company has twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.

KAEFER UK & Ireland is part of the KAEFER Group, a global €2.5 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 contracts internationally, with around 35,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.

We take pride in being part of a global company with common values and many diverse and individual voices. We make positive contributions in the communities where we live and work - after all when it counts, count on us!

Our Values unite us as a team, they serve as the foundation of everything we do. They define who we are, guide our actions, and inspire us to be our best every day – they are Ambition, Team Spirit, Respect and Reliability.

Salary and benefits

The salary for this role is competitive and comes with the following benefits:

• Competitive salary reviewed annually
• Pension based on minimum of 5% from employee, 7.5% from KAEFER
• Discretionary, non-contractual, company bonus scheme (annual)
• Long term service reward
• Life cover (x3 annual salary)
• Company Discount Scheme (Pluxee)
• 33 days annual leave per year (inclusive of bank holidays) based on full time contract
• Option to purchase an additional 5 days annual leave per year
• BUPA healthcare assessment, after 2 years service and every 3 years thereafter
• 24/7 Employee Assistance Line with access to external counsellor
• Company funded eye tests (VDU and safety glasses)
• Enhanced family friendly policies
• Company paid sick leave following probationary period
• Support to build your professional development plan to grow and evolve with us
• Payment towards annual professional fees and CPD relevant to roles

We are committed to creating a diverse and inclusive workplace and a team that reflects a broad range of perspectives and experiences, where all individuals are valued and have the opportunity to thrive. We encourage applications from people of all backgrounds, experiences, and perspectives.

If you’d like to discuss our recruitment process further, or need support during the application stage, please don’t hesitate to get in touch.

Unsolicited CVs sent by recruitment agencies will be considered the property of KAEFER UK and Ireland and no fee will be payable.

Pay: £37,000.00-£42,000.00 per year

Work Location: In person