Technology & Data Coordinator- Early Learning Programs

The Technology & Data Coordinator supports the Early Learning Programs by managing technology applications, centers’ operation management software, data systems, and reporting processes. This position serves as a bridge between the accounting/finance department and program operations, ensuring accurate data entry, reporting, and system integration to meet compliance requirements with Head Start, State Licensing, NAC Accreditation, Young Star, Child and Adult Care Food Program CACFP, and agency policies.

Essential Duties and Responsibilities

Technology & Systems Support

• Maintain and support Early Learning data systems (attendance, enrollment, assessments, parent engagement).
• Assist with the integration of program software and accounting/finance applications.
• Troubleshoot user issues and provide staff training on technology tools and systems.
• Collaborate with IT and finance to ensure secure and accurate data exchange.

Data Management & Reporting

• Collect, enter, and analyze data on children, families, and finances in accordance with agency and funding standards.
• Generate regular reports for the Early Learning Programs and Finance/Accounting departments.
• Ensure accuracy and confidentiality of all program and financial data.
• Support preparation of compliance reports for Head Start, Licensing, NAC, and Young Star, and the CACFP (Child and Adult Care Food Program).

Program & Finance Coordination

• Collaborate with the accounting department to reconcile billing, enrollment, and attendance data.

• Track expenditures, purchase orders, and budget allocations using approved systems.
• Assist leadership in preparing financial and enrollment reports for audits and monitoring visits.
• Monitor data to identify discrepancies and work with staff to resolve them.

Other Duties

• Support program operations through data entry, documentation, and digital recordkeeping.
• Provide staff support during audits, monitoring visits, and system reviews.
  
• Perform ALL OTHER DUTIES AS ASSIGNED to support program, technology, and finance operations.

COMPLIANCE AND POLICY ADHERENCE

• Ensure compliance with all Head Start Program Performance Standards, including child safety, documentation, supervision, and classroom quality standards.
• Adhere to all State Licensing regulations (DPI and DCF), including mandated ratios, health and safety protocols, and staff training requirements.
• Support and uphold Young Star quality standards by implementing developmentally appropriate practices, continuous quality improvement, and family engagement.
• Maintain program quality in accordance with the National Accreditation Commission (NAC) criteria, including curriculum implementation, assessments, and teacher-child interactions.
• Follow the guidelines and expectations outlined in the Early Learning Staff Handbook, including attendance, communication, professional conduct, and daily responsibilities.
• Comply with all UCC Personnel Policies, including confidentiality, workplace expectations, and team collaboration.
• Participate in required professional development and training hours to meet federal, state, and accreditation requirements.
• Ensure active supervision of children at all times, as required by Head Start, licensing, United Community, and NAC guidelines.
• Accurately complete and submit required documentation (e.g., lesson plans, child observations, incident reports) in a timely manner.
• Demonstrate cultural competency and uphold program values of equity, inclusion, and respect in all interactions with children, families, and colleagues.
• Check and respond to emails to ensure timely communication with supervisors, team members, and families, in alignment with agency expectations and professional responsibilities.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong skills in data entry, reporting, and database management.
• Ability to learn and manage multiple technology platforms.
• Strong communication and collaboration skills with both program and finance teams.
• High attention to detail, accuracy, and confidentiality.
• Ability to train staff on system use and troubleshoot common issues.
  

Education & Experience

• Associate or bachelor’s degree in information systems, Business Administration, Accounting, Early Childhood Education, or related field.
• 2+ years of experience in data management, accounting systems, or administrative technology support.
• Experience with early childhood program systems (e.g., Child Plus, Teaching Strategies GOLD, Young Star portals) preferred.

Physical Requirements

• Primarily office-based work, with occasional visits to centers.
• Frequently sit, stand, walk, bend, go up and down stairs.
• Ability to lift, push, pull, or carry up to 40 pounds. Occasionally.
• Frequent wrist and hand movement (typing, writing).
• Occasional evenings/weekends for audits, system updates, or training.
• Physical exams and background checks are required for this position.

Working Conditions

• The noise level in the work environment is moderate to occasionally loud.
• May occasionally be required to operate a motor vehicle for work-related tasks.

Use of standard office and classroom equipment: Telephone, Personal Computer, or Tablet
Printer/Photocopier, Fax Machine, Calculator.