Temp Aide - Clerical Support

Temp Aide - Clerical Support

Job Title: Temp Aide - Clerical Support

Position Function: Performs a vast variety of duties. With instruction will be responsible for overhauling filing system. Codes, files, and retrieves records as needed and ensures system is well organized. Performs general clerical duties; which may be required but not limited to answering phones, basic computer functions, typing, and electronic filing, and copying, scanning, and distributing mail

Essential Performance Responsibilities:

• Works with electronic storage media, such as hard drives
• Uses scanners to convert forms, receipts, and reports into electronic format.
• Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers.
• Assists with copying and distribution of documents and other materials for administrative and clerical staff.
• Assists in distributing incoming mail appropriately.
• Perform clerical duties for other staff as requested.

Additional Duties: Assists with additional duties as assigned by supervisor.

Equipment: This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with USD 259's guidelines for equipment use.

Travel: Limited travel between schools and central offices may be required.

Physical and Mental Demands:

• Work in standard office and school building environments
• Ability to work outdoors during outdoor student activities
• Additional demands upon request of Supervisor

Knowledge, Skills, and Abilities:

• Ability to communicate both verbally and written in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
• Ability to communicate effectively with a Supervisor when their discretion is needed
• Ability to perform as an effective team player
• Ability to plan, organize, make decisions and prioritize work to meet the daily demands of the building
• Exhibit a professional manner and a positive attitude
• Ability to provide exceptional customer service
• Use good judgment to make decisions on recurring assignments
• Display a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
• Ability to explain filing system to others.

Interrelations:

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance:

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile:

• High School Diploma or GED equivalent is required
• No experience necessary

FLSA Status: Non-Exempt