Temporary Hourly Judge's Secretary

Description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that haspurpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and
continuous improvement in our work.

SALARY: The hourly rate for this position is $25.00

Example of Duties

• Conforming Judge's orders and decisions
• Maintaining the workflow in and out of judicial chambers typed material for accuracy and correct punctuation, spelling and grammar
• Communicating the judge's schedule with division administration and case management personnel
• Preparing and submitting local and state reports
• Managing incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same
• Procuring supplies, equipment, and inventory for chambers, formatting and type charges, judicial opinions and other legal documents
• Routine correspondence such as form letters or standard replies to inquires
• Non-routine correspondence and any additional duties as required and assigned
• Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments.

Substitution:
Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Coursework must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English.

Testing:
Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, the New Jersey Civil Service Commission or New Jersey Judiciary typing proficiency certificate).

Note: Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.

Supplemental Information

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of avehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants mustcomplete the work experience and education sections and attach any required documents. Applications must describe allrelevant work experience in detail, beginning with your current or most recent job, including military service (indicaterank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position.Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History andEducation sections will not be considered, unless they do not possess any education history or work experience. Onlyapplicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and theTrial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.