TEMPORARY - HR Specialist of Digital Records

Position Purpose and Summary

The Human Resources Specialist I | Digital Records primarily works in records management, storage, and organization. The position is responsible for ensuring that paper-based personnel records and other HR related documents are digitized and appropriately filed into Cloud storage systems. The Human Resources Specialist I | Digital Records has an extensive background in HR Generalism and can assess documents knowing where and how to classify documents appropriately.

The Human Resources Specialist position may secondarily contribute to supporting the HR Team in all aspects of Human Resources as a support. This includes being knowledgeable and prepared to offer support with general HR functions including employee relations, recruitment, employee training and development, policy interpretation, and compliance with all applicable state and federal laws. The Human Resources Specialist provides support in these areas as directed.

Primary Duties and Responsibilities

• Responsible for drafting a protocol and process for storing personnel records in ADP WFN Document Cloud; as well as gaining approval from the Director of HR.

• Responsible for collaborating with HR Management to identify needed protocols and processes for digitizing and/or storing files in the team’s Google Drive.
• Establish a method for a systematically scanning all paper documents and files into digital storage
• Ensure organization of files and documents using naming conventions
• Ensure each active employee’s paper file is converted to digital in ADP
• Establish protocols and processes for ongoing digitization of records
• Identify and log anomalies or discrepancies to be addressed or corrected as each personnel file is reviewed.

Secondary Duties and Responsibilities

• Administrative and clerical duties as needed to support the position and HR department.

• Other duties, as assigned.

Skills

• Excellent organizational skills

• Ability to articulate with strong attention to detail
• Ability to assess various documents, understand those documents’ relevance, and inherently understand when a document is of consequence
• Strategizing and planning
• Technologically adept with ability to work in multiple software and internet applications
• Good judgment and decision making skills
• Ability to exercise and demonstrate discretion related to sensitive, confidential, or personal matters of colleagues, candidates, and through all aspects of acting as an agent of Human Resources
• Strong project management skills

• Highly motivated self-starter, with proven ability to develop creative solutions.

• Demonstrated ability to utilize computers, software, and internet based applications
• Sound knowledge and work experience related to employment paperwork, and personnel records maintenance
• Familiarity with ADP Workforce strongly desired

Mandatory Requirements:

• Employment eligibility verification

Physical, Demands, Environmental Conditions, Equipment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is routinely required to:

• Sit for extended periods of time

• Work on a computer (with screen time) for significant periods of time
• Multi-task
• Some degrees of mobility required (e.g. - ability to bend, twist, kneel, and lift up to 50 lbs.)
• Visual and hearing abilities required
• Use a desktop / laptop computer and ancillary office equipment
• Engage in and withstand repetitive work