(Temporary) Senior Contracts Manager, Neighborhood Contracts

New York, United States

About the Agency:

The NYC Department Housing Preservation & Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

We maintain building and resident safety and health
We create opportunities for New Yorkers through housing affordability
We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion—the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

Your Team:

The Office of Neighborhood Strategies (ONS) is charged with ensuring that HPD’s development and preservation efforts are guided by meaningful community engagement and coordinated with public investments in infrastructure and services, as put forth in the Mayor's Housing Plan. ONS is composed of two divisions and a cross-divisional unit reporting to the Associate Commissioner:

· The Division of Neighborhood Development & Stabilization (ND&S) leads the agency's commitment to neighborhood planning and strategic preservation through engagement with tenants, landlords, community leaders, and neighborhood stakeholders as we work to enable strong and healthy neighborhoods anchored by affordable housing.

· The Division of Planning & Predevelopment (P&P) is central to developing and managing HPD's housing production pipeline from project proposal phases through the land use review and entitlement process, to ensure that HPD's investments contribute to building strong, healthy, resilient neighborhoods in all five boroughs.

· The Strategic Initiatives Unit leads special ONS initiatives and provides essential technical, planning, and policy support to staff and the Deputy Commissioner of Neighborhood Strategies.

Your Impact:

You will join the Neighborhood Contracts Unit in the Division of Neighborhood Development & Stabilization.You will help administer local and federal funding to procure housing preservation and stabilization services from community-based organizations throughout New York City. Most of the contracts are for annual line-item appropriations the City Council distributes to community-based organizations. On average, the City Council allocates 200 awards with a volume of approximately $13 million per year to community-based organizations, which is converted to 80-90 contracts (many community-based organizations receive multiple awards). Contractors provide a range of services to low-income renters and homeowners, including financial and legal counseling, education, tenant organizing, case management, and legal representation. The Neighborhood Contracts Unit processes the City Council appropriations through the City’s PASSPort system to become human-client services contracts of fixed duration. The Unit creates the scopes of work and budgets with vendors, provides ongoing programmatic and fiscal oversight, and processes reimbursements. Moreover, the Neighborhood Contracts Unit provides guidance and support to other teams within the Office of Neighborhood Strategies that administer procurement and contracting processes

Your Role:

As a Senior Contracts Manager on the Neighborhood Contracts Unit, you will coordinate all aspects of the contracting and invoicing processes. You will coordinate with a portfolio of vendors to provide the necessary documentation to secure awards, register contracts with the City Comptroller's Office, and review and pay invoices, in compliance with the City’s Procurement Policy Board rules. You will respond to inquiries about particular contracts, create reports, and communicate with other HPD Units and external partners, such as the Mayor’s Office of Contract Services and the Mayor’s Office of Nonprofit Services. You will also support the Director and Deputy Director with team management tasks, including providing guidance to other team members and creating efficient operational procedures.

Your Responsibilities:

· Work semi-independently to effectively drive forward a select portfolio of contracts.

· Perform all contracting functions in PASSPort and the Financial Management System (FMS3)

· Communicate with vendors to request documents and review submitted documents for completion

· Prepare responses to contract inquiries made by vendors, other HPD Units, Mayor’s Office of Contract Services, Mayor’s Office of Nonprofit Services, Office of Management and Budget, Comptroller’s Office, and other entities.

· Work directly with other HPD Units (ACCO, Legal, Fiscal) to facilitate contract processing

· Provide technical assistance to vendors to facilitate appropriate oversight approvals and clearances

· Ensure timely registration of contracts

· Review and process payment requisitions; coordinate with vendors and HPD Fiscal to ensure accurate and timely processing of invoices

· Submit and track pre-encumbrance and encumbrance documents in FMS3 for the discretionary and other procurement contracts for HPD Fiscal and/or Comptroller approval

· Prepare, review, and process Financials workflow on unregistered contract actions in PASSPort

· Monitor vendors’ compliance with the contracts and support vendors with overall program implementation

· Monitor and evaluate the quality and effectiveness of vendors’ work and prepare reports

· Track work, compile information for external inquiries or HPD leadership, participate in team meetings

· Assist the Director and Deputy Director with team management, including providing guidance to other team members, creating efficient operational procedures, and hiring and training new staff

Your Skills & Experience:

· Education and Experience: Bachelor’s degree and a minimum of two years of relevant work experience

· Subject-Matter Expertise: Familiarity with New York City’s Procurement Policy Board rules, contracting, and payment processes. Experience with PASSPort and Financial Management Systems (FMS). Experience managing City Council Discretionary Contracts preferred.

· Project Management: Proven ability to manage projects with multiple stakeholders; to receive direction and anticipate next steps; to work independently and take initiative; and to meet deadlines. Attentive to details, organized and able to follow through.

· Communication: Excellent written and verbal skills

· Good Judgment: Ability to analyze a situation, understand when additional input is necessary, resolve issues independently, and escalate when appropriate.

· Collaborative and Creative Spirit: Excited to be part of a team in a diverse environment, to work with others to solve problems creatively and get quality work done. Ability to hear, take, and give feedback effectively and productively.

· Understanding of Team’s Mission: Knowledge of New York City government and housing issues and experience working with community-based organizations providing housing services are a plus.

· Technical Skills: Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, and SharePoint.

Salary:

· The salary for this position is $45 per hour.

How to Apply:

· Please email resumes and cover letters to: neighborhoodcontracts@hpd.nyc.gov

· Please use the subject line “Application: Senior Contracts Manager, Neighborhood Contracts, YOUR FIRST NAME YOUR LAST NAME”

· Please include your email address and phone number in your resume.

Note:

· This is a temporary position until June 30, 2026. The position may be extended contingent upon availability of funding.

· Preference will be given to candidates that can work full time (35 hours per week), but candidates seeking part-time work will be considered.

· Only those candidates under consideration will be contacted.

Job Types: Full-time, Part-time, Temporary