Tendering / Bid Management Executive

Job Title: Tendering / Bid Management Executive

Department: Operations / Business Development
Reporting To: Head – Operations / CEO
Job Type: Full-time

Job Description

We are looking for a dynamic and detail-oriented Tendering / Bid Management Executive who will be responsible for end-to-end tender and bid management activities, including identification, preparation, submission, participation in pre-bid meetings, and follow-up of tenders/bids across government, PSU, CSR, and private sector opportunities.

Key Responsibilities

• Identify and track relevant tenders, RFPs, RFQs, EOIs from government portals, CSR portals, and private platforms.
• Study tender documents thoroughly and prepare technical and financial bid documentation.
• Participate in pre-bid meetings, represent the organization professionally, raise clarifications, and gather necessary information before bid submission.
• Prepare and submit pre-bid queries and ensure timely follow-up on responses.
• Coordinate with internal departments (Finance, Legal, Operations, Programs) for data, approvals, and compliance documents.
• Ensure timely submission of bids as per tender guidelines and deadlines.
• Prepare and maintain tender MIS, trackers, and documentation records.
• Monitor tender results and manage post-submission follow-ups.
• Ensure compliance with statutory, legal, and eligibility requirements.
• Assist in contract finalization, MoUs, and smooth handover to execution teams after award.
• Maintain a database of past tenders, success ratios, and key learnings for continuous improvement.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Commerce, Engineering, or related field.
• 2–6 years of experience in Tendering / Bid Management (Government / CSR / NGO preferred).
• Mandatory experience in attending and handling pre-bid meetings.
• Strong knowledge of GeM portal, e-procurement portals, and tender documentation.
• Good understanding of technical and commercial bid preparation.
• Excellent coordination, documentation, and communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Ability to work under strict deadlines and manage multiple bids simultaneously.

Preferred Experience

• Experience in NGO, CSR projects, infrastructure, healthcare, education, or social sector tenders.
• Familiarity with compliance requirements, MoUs, and contract documentation.

Key Competencies

• Attention to detail
• Time management
• Analytical thinking
• Stakeholder coordination
• Documentation accuracy
• Professional representation in client/pre-bid meetings

Job Type: Full-time

Pay: ₹400,000.00 - ₹500,000.00 per year

Application Question(s):

• Total Years of Experience
• CCTC
• ECTC
• Current Location
• Notice Period
• Availability for Interview

Work Location: In person