Tendering Manager

Section I: Job Purpose

The role supports the full pre-contract procurement lifecycle — from tender preparation to bid evaluation and contract award — for major real estate and infrastructure developments. The position ensures compliance, transparency, and value delivery through effective sourcing, cost benchmarking, and coordination with internal stakeholders and external consultants.

Section II: Key Responsibilities

Pre-Contract Procurement & Tendering

• Prepare and manage RFPs, RFQs, and ITTs in coordination with engineering, commercial, and legal teams.
• Develop scopes, technical schedules, and tender documentation.
• Conduct prequalification and due diligence for consultants, contractors, and suppliers.
• Coordinate tender clarifications, evaluations, and recommendations.
• Apply cost benchmarking and value engineering principles to enhance procurement outcomes and inform negotiation positions.
• Ensure all agreements and evaluation summaries are well-documented, stored, and communicated to stakeholders.
• Drive commercial negotiations to secure optimal terms, pricing, and risk mitigation, while assisting senior team members in preparing negotiation strategies and reviewing supplier terms.
• Manage timelines, issue tender documents, track submissions, and ensure clear communication of requirements and deadlines to suppliers.
• Assist in evaluating bids using predefined criteria and scoring matrices, ensuring fairness, transparency, and alignment with project goals
• Conduct market analysis to identify trends, pricing benchmarks, and emerging suppliers to inform sourcing strategies and enhance procurement outcomes.
• Support category management initiatives by identifying opportunities for cost savings, innovation, and supplier consolidation.
• Identify and address process inefficiencies to optimize procurement cycle time and stakeholder satisfaction.
• Integrate sustainability and ESG criteria into procurement decisions, particularly for infrastructure projects.
• Collaborate with suppliers to promote sustainable practices and ensure compliance with environmental and social standards.

Commercial & Contract Support

• Assist in bid analysis, value engineering, and commercial alignment.
• Support contract negotiations and ensure compliance with FIDIC and internal governance.

Maintain accurate tender summaries, clarifications, and approval documentation.

Governance & Compliance

• Ensure adherence to procurement policies, CIPS ethical standards, and audit readiness.
• Support documentation and approvals through Oracle Fusion system.

Stakeholder Coordination

• Liaise with design, project management, finance, and all stakeholders’ teams.
• Support senior management reports and procurement dashboards.

Section III: Qualifications, Experience & Skills

Minimum Qualification:

• Bachelor’s degree in Engineering, or a related field.
• A master’s degree in business administration (MBA), Project Management, or a similar discipline is an added advantage.
• Membership or progress toward MCIPS & MRICS (Chartered Institute of Procurement & Supply) is desirable.
• Basic knowledge or certification in project management (e.g., PMP, PRINCE2) is beneficial.

Experience:

• 10 to 12 years of experience in procurement, tendering, or bid support, preferably within the real estate or related industries, including experience with a developer, Project Management Consultant (PMC), or real estate development group.
• Exposure to supporting procurement or tender processes, including assisting with supplier coordination, documentation, and basic contract review.
• Familiarity with procurement practices in large-scale projects is an advantage.
• Experience working with cross-functional teams such as technical, finance, legal, and project management to support tender preparation and evaluation.

Skills:

• In-depth knowledge of procurement regulations, FIDIC contracts, and project delivery models, especially in construction and real estate sectors.
• Proven ability to lead RFP development, including drafting tender documents, coordinating bid submissions, and ensuring compliance with procurement policies.
• Strong experience in supplier due diligence, assessing capabilities, compliance, and risk factors.
• Solid understanding of contract terms and supplier relationship management.
• Proficient in evaluating supplier bids across technical, commercial, and financial dimensions.
• Awareness of procurement risks with the ability to identify, report, and mitigate issues.
• Effective collaboration within cross-functional teams to meet project deadlines and procurement objectives.
• Skilled in negotiation and contract finalization processes.
• High attention to detail in documentation, bid evaluation, and compliance tracking.
• Strong communication and stakeholder engagement skills.
• Proficiency in procurement software/tools such as Oracle Fusion Procurement or SAP.
• Ability to manage multiple procurement activities efficiently in a dynamic environment.
• Strong time management and prioritization skills.