TMD - Contract Administration Manager I (Procurement Manager)

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00054374

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs advanced (senior-level) procurement and contract administration duties. Duties involve overseeing the execution and administration of contracts by defining Statement of Work (SOW) and Specification requirements, awarding, and monitoring established contracts. May assign and/or supervise the work of staff. Reports directly to the Procurement Director. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

WORK HOURS: Monday – Friday, 8 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Oversees or prepares the scope of work, specifications, and conditions for new contracts; prepares contracts; assists with developing negotiation strategies; and awards new contracts.
• Develops templates for standard solicitation documents, including Invitations for Bid (IFB), Requests for Proposals (RFPs), Requests for Offers (RFOs), and Requests for Qualifications (RFQs).
• Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics.
• Manages the agency's vendor performance outcomes, monitors reporting compliance, and oversees compliance issues.
• Oversees the processing of contract documents to ensure that management understands and authorizes contract terms.
• Manages the Historically Underutilized Business (HUB) subcontracting activities and assists with making a good faith effort to ensure compliance of the HUB program.
• Develops short- and long-term strategies and goals for the administration of assigned contracts.
• Plans, develops, and conducts presentations.
• Prepares and submits reports as required by regulatory entities and internal management.
• May assist with reviewing and analyzing procurement-related legislation, including tracking legislative bills and assisting with bill analysis.
• Advises agency management and staff on contract-related regulations, policies, procedures, processes, systems, best practices, issues, trends, and developments.
• May assign and/or supervise the work of others.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
• Attends work regularly and observes approved work hours in accordance with the agency state employee policies & procedures handbook.
• Performs related work as assigned.

MINIMUM QUALIFICATIONS

EDUCATION:

PREFERRED EDUCATION:

EXPERIENCE:

• Five (5) years of experience in contract administration, development, management, evaluation, or monitoring contract providers is required.
• Three (3) years of supervisory experience required.
• Experience using Microsoft applications to include Microsoft Word, Excel and Outlook is required.

PREFERRED EXPERIENCE:

• Experience in major maintenance, renovation, construction and professional service contracts is preferred.

SUBSTITUTION:

• Additional years of relevant experience may substitute for required education on a year per-year basis.

REGISTRATION, CERTIFICATION OR LICENSURE

• Certified Texas Contract Developer (CTCD) (formerly known as Certified Texas Purchasing Manager (CTPM) is required.
• Valid driver's license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS

• Background Investigation. Selected candidate must be able to obtain a CAC and/or pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
• Sponsorship. Candidates must be eligible to work in the United States without requiring sponsorship.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/register/.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• State of Texas contracting, purchasing and procurement rules, regulations, policies, procedures, and processes, including the HUB Program.
• negotiation strategies and techniques.
• contract administration and cost monitoring for large-scope or high-dollar contracts.
• systems and procedures used to evaluate a third-party vendor's performance.
• local, state, and federal laws and regulations relevant to the administration of federal or state funds.

Skill in:

• writing contract specifications, deliverables, and terms and conditions.
• negotiating contract terms and requirements, balancing departmental and provider requirements, and resolving related issues.
• evaluating contracts and contractor performance and recommending future actions.
• collecting and evaluating complex statistical data for reasonableness, necessity, and conformity with contract requirements.
• planning and project management, including planning, organizing, and coordinating work assignments to effectively meet frequent and/or multiple deadlines.
• handling multiple tasks simultaneously.
• managing conflicting priorities and demands.
• effective written and verbal communications, including preparing and delivering complex reports, presentations, bid proposals and specifications, and policies.
• providing quality customer service.

Ability to:

• exercise sound judgment in making critical decisions.
• analyze complex information and develop plans.
• evaluate contracts and recommend future status.
• facilitate and communicate effectively.
• interpret policies, procedures, and regulations.
• evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.
• evaluate bids.
• work effectively in high pressure situations.
• develop methods and procedures for locating supply sources.
• maintain a system of record keeping.
• establish and maintain harmonious and effective working relationships with co-workers, agency staff, vendors, supplier's and other external contacts; and work effectively in a professional team environment.
• work in a military environment.

PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting involving sitting, standing and walking to perform job duties. Work involves extensive use of a personal computer and telephone. Position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran – DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty – Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 36A Financial Manager

United States Navy: LS Logistics Specialist

United States Coast Guard: F&S Finance and Supply

United States Marine Corps: 3044 Operational Contract Support (OCS) Specialist

United States Air Force: 6C0X1 Contracting

Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Property Management and Procurement

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.