Trading Operations Invoicing Assistant (Contract)

The trading environment is fast‑paced, dynamic, and demanding, and the jobholder must be able to work effectively both independently and as part of a team. The role requires the ability to reconcile discrepancies and resolve counterparty issues by proactively seeking out the information necessary for effective problem‑solving. The jobholder must demonstrate initiative and the ability to operate with limited supervision.

The jobholder serves as the primary point of contact for suppliers regarding the verification and processing of invoices related to the Total Group’s trading activities across North America, South America, and the Caribbean. They ensure that all invoices are submitted and processed in accordance with contractual terms and that all documentation is complete, accurate, properly approved, and compliant with internal controls.

The jobholder is expected to meet deadlines, perform responsibilities with accuracy, communicate effectively with internal and external counterparties, and collaborate productively as part of a team.

Please note that this job description is not intended to be exhaustive; additional responsibilities may be assigned as needed.

Key Responsibilities

• Review and validate payable invoices in the enterprise management system (Medissys) in a timely manner to optimize cash flow and ensure compliance with contractual terms.
• Liaise with suppliers to resolve invoice discrepancies within contractual due dates.
• Maintain an organized electronic filing system for the assigned area of responsibility.
• Track and monitor supplier performance against contractual obligations.
• Serve as backup for other Trading Operator Assistants during vacations or scheduled absences.
• Assist the accounting department with account reconciliations and the recovery of funds from counterparties when required.
• Support overall team organization by assisting with general administrative duties as needed.

• Undergraduate degree preferred, with an internship or 1–3 years of professional experience in a related discipline.
• Excellent communication skills.
• Strong analytical abilities and proficiency with Outlook, Excel, Word, and PowerPoint.
• Reliable, rigorous, and detail‑oriented, with a proactive and commercially minded approach.
• Demonstrated ability to work as a team player and self‑starter.
• Punctual and receptive to change.