Training and Accreditation Officer - Utilities

General Description

Provides planning and coordination of the Department’s training, education, accreditation, personnel, and safety development programs. Responds to safety related incidents as a Safety Officer. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This individual will be looked upon to keep the Utilities Department current in technology, education, safety, and awareness. Able to find answers to non-traditional questions. Access to outside networks that allow exposure to new ideas and trends. Exceptional research, development ability(s) and communication skills.Work is performed under the direction of the Assistant Utilities Director.

Essential Job Functions

• Responsible for developing and implementing all departmental training.
• Manage and administer the department accreditation program under the direction of the Assistant Utilities Director.
• Confers with Director, Managers, Supervisors, and planners to determine training need and establishes training courses, coordinates education and training with technical and community educational institutions.
• Participates in the evaluation recruitment and hiring of new positions.
• Confers with supervisory staff to evaluate operations and identify programmatic areas in order to provide appropriate training.
• Analyze and respond to employee grievances related to training and safety issues per policy.
• Compile data and analyze past and current year training requirements. Prepares budget, justifying funds requested. Maintains records and prepares monthly, quarterly, and annual statistical reports to evaluate efficiency, performance, and progress of personnel.
• Screens, tests, and recommends employees for participation in internal or external educational, training and safety programs.
• Coordinates Department activities to ensure licensing, mandates, rules, procedures, protocols, reporting and skill retention requirements of certified personnel are met in accordance with Federal, State and Department standards.
• Serves as the Utilities Department representative on the City’s Safety and Training Committee.
• Reviews and analyzes accident investigations, worker’s compensation claims, etc., with the City’s Management staff.
• Assist in the review and updates of Standard Operating Procedures.
• Responds to major emergencies serving as a training officer, or as assigned.
• Assists Managers and Supervisors with employee onboarding program.
• Coordinate with City’s Communications Team to highlight and promote events or milestones for Utilities.
• Familiar with ISO 55001 certification and accreditation for Utilities.

Knowledge/Skills/Abilities

• Ability to read, analyze and interpret in English, general business periodicals, professional journals, technical procedures, or governmental regulations.
• Skilled in computer business and budget programs.
• Ability to write reports, business correspondence, procedure manuals and produce lesson plans.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Evaluate the effectiveness of the presentation and the responses to questions had on the audience.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule forms.
• Ability to collect and analyze data with the intent to present same for objective conclusion.
• Ability to sort and decipher between non-proven and proven results and make factually accountable recommendations.
• Skilled in word processing, spreadsheet type programs and multimedia presentation programs.
• Strong networking capacity with ability to work congenially with persons of varied education/academic levels.
• Ability to work independently with little oversight.
• Strong organizational and planning skills.

Education, Experience, Licenses and Certifications

Education and Experience:

• Bachelor’s Degree in Public Administration or related field is preferred.
• Five (5) years of experience in construction and safety trade, to include three (3) years of office management or progressively responsible administrative work.

• 
  Florida Driver’s License
• ICS 100, 200, 300, NIMS IS-700 and 800 Training (Certificates or thirty (30) day ability to obtain)

All benefits are effective the 1st of the month following 30 days.

Aetna – Health Insurance

The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.

Cigna Dental– Dental Insurance

The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.

EyeMed Vision Care – Vision Insurance

The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.

Cigna Life - Life, Voluntary Life, Dependent Life Insurance

The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.

Cigna – Short Term Disability

The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.

E-Flex – Flexible Spending Account

A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.

Trustmark– Supplemental Polices

Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.

LifeLock Benefit Solutions

Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.

ICMA-RC - Deferred Compensation Plans

The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.

Florida Retirement System – FRS

Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.

Cigna – Employee Assistance Program

The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.

VPI - Veterinary Pet Insurance

The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.

Florida Prepaid College Board

Employees are eligible to enroll in college savings programs as well as 529 plans.

Educational Assistance Program

Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).

Paid Holidays

The City observes 13 paid holidays per year.

Sick Leave and Annual Leave

Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.

Sick Leave Incentive

Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.

Personal Leave

Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.

Bereavement Leave

Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".