Transaction Coordinator — Real Estate

Real Estate Transaction Coordinator

Remote | Full-Time | $600/month | Monday to Friday

We are hiring an experienced Real Estate Transaction Coordinator to join our growing real estate team. This role is for someone who already understands the transaction process and knows how to keep deals moving smoothly from contract to closing.

We are looking for a highly organized, detail-oriented, and proactive TC who can manage deadlines, documents, follow-ups, clients, vendors, title companies, lenders, and internal team communication without needing constant reminders.

This is not an entry-level role. We need someone who has handled real estate transactions before and knows how important accuracy, speed, and communication are in getting deals closed.

What You’ll Be Doing

As our Transaction Coordinator, you will help manage real estate transactions from executed contract through closing. You will make sure all documents, deadlines, signatures, updates, and follow-ups are properly handled so every transaction stays on track.

Responsibilities:

• Manage buyer and seller transactions from contract to closing.
• Track important deadlines, inspection periods, title timelines, financing timelines, contingencies, and closing requirements.
• Communicate regularly with clients, agents, title companies, lenders, attorneys, vendors, inspectors, and internal team members.
• Review contracts, addendums, disclosures, and closing documents for accuracy, completeness, missing signatures, and inconsistencies.
• Keep transaction files organized and updated inside the CRM or transaction management system.
• Order and follow up on title searches, escrow items, appraisals, inspections, and other closing-related requirements.
• Prepare listing packets, contracts, addendums, and other transaction documents when needed.
• Coordinate property photography, inspections, property visits, repairs, and vendor access.
• Follow up with all parties to prevent delays and keep the transaction moving forward.
• Maintain clean notes, task updates, and documentation for every transaction.
• Assist with post-closing follow-up and make sure closing files are complete.

Who We’re Looking For?

The ideal candidate is someone who is sharp, organized, reliable, and already experienced in real estate transaction coordination.

You should be the type of person who catches missing signatures, notices incorrect dates, follows up before deadlines are missed, and keeps everyone updated without being chased. Basically, the person who keeps the closing train from jumping the tracks.

Qualifications:

• At least 2 years of experience as a Real Estate Transaction Coordinator or in a similar real estate transaction/admin role.
• Strong knowledge of real estate contracts, title, escrow, inspections, mortgage/lending timelines, and closing processes.
• Excellent English communication skills, both written and verbal.
• Strong attention to detail and ability to spot errors quickly.
• Highly organized and comfortable managing multiple transactions at the same time.
• Strong follow-up skills and ability to meet deadlines.
• Professional communication style with clients, agents, lenders, title companies, attorneys, and vendors.
• Comfortable working independently in a remote environment.
• Experience using CRMs, Google Workspace, email, transaction platforms, and task management tools.
• Project management, customer service, or sales administration experience is a plus.

Technical Requirements:

• Laptop or desktop computer.
• Windows or Mac OS.
• i5 processor or higher preferred.
• Minimum 4GB RAM.
• Noise-canceling headset.
• Stable internet connection with at least 15 Mbps speed.
• LAN/wired connection preferred.
• Reliable power and internet backup.

Compensation & Work Setup:

• Pay: $600/month
• Work Setup: Fully remote
• Schedule: 9:30 PM – 6:00 AM EST, Monday to Friday
• Job Type: Full-time
• Days Off: Weekends off

Pay: E£31,229.52 per month

Work Location: Remote