Transportation Coordinator

TEAM UP WITH US!

The Transportation Coordinator administers internal billing, external invoices, schedules haul truck maintenance, maintains DOT required files, administers OKDOT and TXDOT permit systems and otherwise relieves dispatchers in their absence and business detail by performing the following duties.

DO YOU HAVE WHAT IT TAKES?

WHAT YOU'LL DO:

• Keeps internal billing up to date within the Dispatching Solutions software.
• Ensures all loads are invoiced accurately.
• Ensure invoices from vendors are correct, and then coded accurately.
• Write, maintain and support a variety of reports, queries, dashboards utilizing appropriate tools, including developing and administering standard, customized, and compliance reports.
• Help maintain data integrity in systems by running queries and analyzing data.
• Maintains an up to date list of transportation assets, and operators, while maintaining accurate DOT files.
• Administers the state permit systems and track permits on each truck to ensure no lapse in permit coverage.
• Works with safety and licensing personnel within the company to ensure 100% compliance of state and federal transportation laws.
• Tracks fleet maintenance and scheduled preventative maintenance with dispatchers.
• Ensure each truck/trailer in the fleet are within the specified maintenance schedule.
• Tracks costs and type of maintenance for entire haul truck fleet by individual asset.
• Assists in compiling reports regarding overtime use and efficiency of resources.
• Codes outside invoices for payment and assigns PO Number. Forwards invoices to Accounts Payable after approval.
• Completes management requests, special assignment and/or projects within the specified time.

WHAT YOU'LL NEED:

• High school diploma or general education degree (GED); or two to three years’ experience in the transportation industry and/or training; or equivalent combination of education and experience.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Basic PC skills required. Should have a working knowledge of spreadsheet, database, and web based computer platforms.
• Knowledge of basic accounting principles.

WHY WORK WITH US?

• We like to take care of business and have fun doing it!
• We offer health, dental, vision, life, and more as a comprehensive benefits package.
• Don’t you want to work with awesome people?

IMPORTANT INFORMATION:

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Required travel up to 10%.

This position is not considered a safety sensitive position.

The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO/AA

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.