Travel Desk Executive / Travel Coordinator

Job Purpose

To oversee and manage all aspects of the company’s travel requirements including visa handling, ticketing, hotel reservations, and local transport arrangements, ensuring cost-effectiveness, compliance with policies, and high service quality for employees and business travelers.

Key Responsibilities

• Manage end-to-end travel arrangements for employees, including international and domestic flights, hotel bookings, and ground transportation.
• Handle visa applications, renewals, and related documentation for business and official travel.
• Coordinate with authorized travel agents, airlines, hotels, embassies, and transport providers to obtain the best rates and service.
• Maintain travel records, bookings, itineraries, and approvals in line with company policies.
• Create and update the travel policy in line with organizational requirements, cost control, and compliance.
• Assist employees with emergency travel changes, cancellations, and itinerary adjustments.
• Track travel expenditures, prepare cost reports, and recommend budget-friendly solutions.
• Manage corporate tie-ups with hotels, airlines, and transport vendors for long-term benefits.
• Provide support in organizing local logistics for client visits, conferences, and training sessions.
• Maintain confidentiality and accuracy in handling travel-related sensitive documents.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Hospitality, Travel & Tourism, or related field.
• 3–5 years of relevant experience in corporate travel desk, visa processing, or travel administration.
• Strong knowledge of visa requirements for frequently traveled destinations.
• Familiarity with airline reservation systems, ticketing tools, and travel agency coordination.
• Proven experience in vendor management and negotiation.

Skills & Competencies

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Attention to detail and accuracy in documentation.
• Problem-solving attitude and proactive approach in managing emergencies.
• Proficiency in MS Office (Excel, Outlook, Word) and travel booking software.

Reporting Line

Reports to: Manager – Administration / HR & Operations

Employment Type

Full-time, On-site

Job Type: Full-time

Pay: Rs50,000.00 - Rs80,000.00 per month

Work Location: In person