Travel & Logistic Supervisor

Founded in 2009, and acquired by NOMAC in 2018, NOMAC Maintenance Energy Services (NMES) is the leading regional non-OEM service provider.

NMES supports its end-users by providing OEM level quality services and exceptional value creation through highly skilled and trained personnel, with capabilities to cover the maintenance and servicing of a wide range of turbines and generators, irrespective of the OEM, and supporting our customers in the following key areas:

• Gas Turbine, Steam Turbine and Generator inspections/overhauls, parts supply and engineering services
• GT / ST and Generator corrective maintenance and repairs on a standby basis
• Generator robotic inspections, rotor and stator rewinds
• Auxiliaries Inspections/overhauls and parts supply
• Turnkey GT/GTG/ST/STG/ Long-Term Service Agreements (LTSAs), Long-Term Maintenance Agreements (LTMAs), Long-Term Manpower Supply (LTMSAs) and Long-Term Part-Supply Agreements (LTPSAs)
• On-Site Intervention Services (OSIS) – Spark Erosion; in-situ valve repairs; on-site machining (CNC and Rotor Lathe); low speed balancing; Trevi-Testing
• On site Surface Preparation – ice blasting, coating and curing of Compressor parts (blades/vanes) with Aluminum Chromate coatings
• In-house Re-Engineering and Design team.

Objective

The Travel and Logistics Supervisor position will be responsible for all domestic and international flight bookings, arrangement of accommodation, transportation, and communication with the individual. The person will monitor the travel budget and ensure that employees will travel within the set budget. Staying up to date with the latest travel restrictions, hotel agreements as well as best transportation arrangements to reduce any additional cost. Review hotel and transportation invoices to ensure charges are accurate.

• Serve as an office-based point of contact for All Employees that need to travel domestically or internationally (Flight and Land Transportation)
• Booking and Managing of all NMES Accommodation (Outage and Non-Outage), as well as certain 3rd party services personnel.
• Liaise with Planning Manager on requested travels, to make sure this is in-line with mobilization requirements as per Outage requirements
• Obtains and compares available flights, car rentals and hotel accommodation to identify the best available option
• Obtains approval from the relevant leadership personnel for flight requests and costs against the respective budgets
• Create and Maintain a Dashboard for cost tracking on Fights, Hotels and Transportation
• Managing travel costs by tracking expenditures against overall budgets per department and outage
• Review all Flight, Hotel and Transportation invoices before payment is processed to ensure validity compared to actuals. Including all international outage accommodation and transportation across fourteen countries and includes certain 3rd party services personnel in addition to NMES.
• Stay up to date with the latest Travel restrictions and Vaccine Requirements with regards to flights as per different country requirements and different nationality requirements
• Liaises with P&C department regarding visa requirements for different nationalities entering different countries before booking flights
• Create and Maintain internal Travel procedure, communicate with Employees with regards to any changes that has an impact on travelling
• Create and Maintain Flight Request Dashboard, to optimize time spend between request and issue of ticket
• Make sure Travel Desk understand all the latest policies and procedures with regards to flights as Travel Desk will stand in when needed

QUALIFICATIONS, EXPERIENCE, & SKILLS

• Bachelor’s degree or 2 years of experience in a Travel Booking related role

Desired Characteristics:

• Strong team player attitude; maintain flexibility within the changing business priorities and able to operate independently
• Excellent customer, communication, and interpersonal skills
• Strong organizational skills
• Ability to manage multiple priorities/tasks simultaneously and work well under pressure, in a fast-paced environment
• Must have the ability to troubleshoot
• Must have the ability to take the initiative in identifying shortfalls and creating solutions to improve or avoid problem areas.
• Must be able to learn and adapt as circumstances change