Travel Manager

Location - Kalina, Work From Office

Key Responsibilities:

Travel Planning & Coordination

• Manage end-to-end travel arrangements including flights, hotels, cabs, visas, insurance, and documentation.
• Ensure bookings align with company policies, budgets, and approval workflows.
• Maintain a centralized travel calendar for leadership and project teams.
• Provide 24/7 support in urgent travel changes, delays, cancellations, or re-routing.

Vendor & Cost Management

• Identify, negotiate, and manage travel vendors: airlines, hotels, cab partners, travel agencies.
• Negotiate corporate rates, annual contracts, and service-level agreements (SLAs).
• Continuously review travel spends to ensure cost optimization without compromising safety or comfort.
• Process vendor bills, verify invoices, and coordinate with Finance for timely payments.

Compliance & Policy Governance

• Ensure all travel activities adhere to company travel policy and approval matrix.
• Develop or update travel policies in coordination with HR & Finance.
• Ensure documentation compliance for international travel (visa, passport validity, COVID rules, etc.).
• Maintain clear travel records for audits, MIS, and reimbursement checks.

Operations & Employee Support

• Act as the single point of contact for employee travel queries and requests.
• Ensure smooth coordination for leadership travel, last-minute bookings, and premium services.
• Handle escalations and resolve service issues with vendors.
• Maintain travel profiles, preferences, and frequent-flier details of employees.

Reporting & Analytics

• Prepare weekly/monthly MIS reports on travel expenses, vendor performance, and savings achieved.
• Track KPIs such as booking turnaround time, cost per trip, and vendor reliability.
• Present travel insights to Management for budgeting and strategy.

Skills & Competencies

• Strong knowledge of domestic & international travel processes.
• Excellent negotiation & vendor management skills.
• High attention to detail with multitasking ability.
• Proficiency with travel portals (MakeMyTrip, Yatra, Amex GBT, etc.).
• Strong communication & coordination skills.
• Ability to handle pressure, urgent changes, and tight timelines.
• Basic understanding of finance (billing, budgets, reconciliation).

Experience & Qualifications

• Graduate with 4–8 years of experience in corporate travel management.
• Prior experience in handling senior leadership travel preferred.
• Knowledge of visa procedures & international travel regulations.

Experience with hospitality or travel agency background is an added advantage.

Job Type: Full-time

Pay: ₹45,000.00 - ₹55,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person