Traveling Lease Up Specialist

Description:

Key things that you want to know about this role:

Job Level: 1+ years experience will set you up for success in this role

Job Location: This important role supports our Lease Ups throughout our Property Portfolio

Position Type: Full-time and Remote. Travel required 50% - 80%.

Pay Range: Starting at $50K + Bonus Incentives - we believe in a culture of transparency

About Us: Pivotal, ranked in the Top 50 Affordable Housing Developers in 2017-2024, is an industry leader revolutionizing the housing market – one community at a time. An integrated real estate company specializing in the development and operations of multi-family housing, Pivotal strives to provide exceptional service to enhance the lives of our residents.

We are able to provide high quality properties and customer service because of the commitment to excellence by all of outstanding team members. If you hold yourself to a high set of standards, embrace a positive service-minded demeanor, enjoy working through shifting priorities, and want to join a fulfilling environment with growth opportunity, Pivotal has an outstanding position for you.

POSITION SUMMARY:

As a Traveling Lease Up Specialist, you are responsible for driving the day-to-day marketing and leasing at communities starting at 180 days prior to Certificate of Occupancy (CO) and until the community reaches qualified occupancy.

This is a high-volume, closing-driven, and travel-intensive role requiring strong sales discipline, organization, and the ability to balance speed with regulatory compliance. You will support multiple communities as assigned, serving as a temporary on-site leasing and marketing expert during critical early stages of operations.

Successful candidates are energized by goals, thrive in changing environments, enjoy travel, and are motivated by the opportunity to deliver high quality affordable housing to residents quickly, accurately, and with integrity. A competitive performance-based incentive is available when monthly move in targets are achieved: 18 move ins for senior communities or 30 move ins for workforce communities, with each community evaluated independently.

This role requires approximately 5% - 20% travel at assigned communities. Weekend stays are rare but to meet month end deadlines and achieve performance goals, they can be approved by the supervisor.

Responsibilities:

Leasing & Sales Performance

• Actively market and lease apartment homes to achieve aggressive monthly move in targets
• Consistently demonstrate strong closing skills in a fast-paced lease up environment
• Conduct tours, follow-up communications, and outreach activities to generate qualified traffic
• Maintain detailed prospect and leasing activity records

Marketing & Outreach

• Execute onsite and community based marketing and outreach efforts
• Build relationships with local referral partners and community organizations
• Participate in and organize marketing events designed to accelerate occupancy

Compliance & File Management

• Process applicant files accurately and efficiently in accordance with RCAH, affordable housing, and company requirements
• Ensure all required documentation and attachments are uploaded timely and accurately into Yardi
• Prepare and maintain complete files suitable for first year audits
• Balance leasing speed with documentation accuracy to mitigate compliance and audit risk

Travel & Flexibility

• Travel to assigned communities as directed, often with limited notice
• Adapt quickly to different teams, markets, and property conditions
• Represent the company professionally across all locations

Requirements:

QUALIFICATIONS: (Knowledge, Skills, Abilities, Education, Training and Experience.)

• Sales Experience preferred
• Proven success in high volume leasing, sales, or customer facing roles
• Strong time management and organizational skills
• Willingness and ability to travel 5% - 20%
• Exceptional communication and customer service skills
• Finds joy and fun in doing outreach marketing
• Loves to talk to others
• 1 year of apartment experience or degree in real estate management
• Curiosity, critical thinking, and problem-solving skills
• Prior experience with YARDI
• Prior experience with RCAH and Rent Cafe

Full-Time Benefits:

• Eligibility for semi-annual merit increases: January and July
• Paid every Friday
• Quarterly Bonus Opportunities – Site team members are eligible for performance-based bonuses each quarter when key KPIs and property metrics are achieved, rewarding strong results and teamwork.
• Medical Coverage: Choice of two medical plans (PPO and HDHP) to fit your needs
• HSA Contributions: Company-funded contributions to your Health Savings Account (HSA) each year
• Dental, Vision & More: FSA, dental, vision, life, accident insurance, plus short- and long-term disability coverage
• Retirement Savings: 401(k) plan with company match to support your future
• Time Off: Company-paid holidays and weekly accrual of Paid Time Off equivalent to up to 16 days in the first year
• Emotional Wellbeing: Employee Assistance Program (EAP) for you, your dependents at home, and even children away at college
• Professional Growth: Professional development assistance to support your career goals

Pivotal is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. At Pivotal, we understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable - and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role, and we encourage you to apply if your experience is close to what we’re looking for. We also know that diversity of background and thought makes for better problem solving and more creative thinking - which is why we're dedicated to adding new perspectives to the team.