Travelling/Remote Office Assistant

Job Summary (Remote 3 days/ Birmingham AL office 2 days)
We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and must be willing to travel to Birmingham office two days out of the week (travel expenses will be covered). This role involves a variety of tasks including managing front desk duties, handling multi-line phone systems, processing payments, and assisting with bookkeeping and data entry. A successful Office Assistant will possess strong organizational skills, excellent customer service abilities, and proficiency in various office software.

Responsibilities

• Must travel to Birmingham, AL office two days out of the work week (travel expenses will be covered)
• Greet visitors and manage front desk operations with professionalism and courtesy.
• Answer and direct incoming calls using multi-line phone systems while maintaining proper phone etiquette.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in the system.
• Assist with scheduling appointments and conducting meetings with customers.
• Maintain organized filing systems for both physical and digital documents.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Utilize Google Workspace for document creation and spreadsheets.
• Support bookkeeping tasks including invoicing and expense tracking as needed.
• Collaborate with team members on various administrative projects to improve office efficiency.

Preferred

• Degree in Business (communications is appreciated as well)

Qualifications

• Previous office experience or clerical experience is preferred.
• Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is beneficial.
• Strong computer skills including Google Workspace applications.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Demonstrated time management skills to prioritize workload effectively.
• Ability to work independently as well as collaboratively within a team environment. Join us in creating a welcoming atmosphere while ensuring the smooth operation of our office!

Pay: $18.00 - $22.00 per hour

Work Location: Hybrid remote in Atlanta, GA 30328