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Unit Ward Clerk (DOH/NMBHI#13416)
Posting Details
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
Incumbent will be responsible for maintaining assigned unit medical record by auditing, filing, progress notes, sorting, and ordering proper forms. Other clerical duties including receptionist, ordering and receiving of supplies for assigned units. Order and monitor utilization of selected supplies, office printers, telephones, and forms. In addition, ward clerk will coordinate in town and out of town appointments for our patients, including transportation and staff.
How does it get done?
Incumbents will audit confidential charts regularly for completeness including presence of all necessary documents and signatures; assure additional blank forms are available in chart. Review incoming report/documents daily for proper patient identification, data, Treatment Team signatures, routinely notifying supervisors of any deficiencies, and initiating corrective action.
Who are the customers?
Patients/Residents/Clients
Ideal Candidate
Patients/Residents/Clients
Minimum Qualification
High School diploma or equivalent and three (3) months experience working in a hospital setting using medical terminology, processing and maintaining a medical records system, and/or use of Microsoft Office programs and hospital clinical software. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) months may substitute for the required experience.
Employment Requirements
Must possess a valid Drivers License
Must obtain a Defensive Drivers Certificate
1. SAFETY SENSITIVE POSITIONS--This position ls designated as safely sensitive. Employment Is subject to pre-employment and random testing. In accordance with all terms and conditions of federal and state law, rules, and regulations in relation to alcohol and/or drug testing. Employment ls subject to nationwide criminal background checks and is conditional pending results.
2. CRIMINAL RECORDS BACKGROUND CHECK-Must successfully complete post offer pre-employment criminal records background check. Employment is conditional pending the results of criminal records background checks. Must possess and maintain a valid driver's license. Successful completion of the Health Insurance Portability and Accountability Act (HIPAA).
Working Conditions
Work is performed in an office setting, long hours of sitting and extreme computer use required, working in a very high stress level environment, must be able to lift/move a minimum of 25 lbs., may be required to work evenings, weekends and holidays.
Supplemental Information
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Agency Contact Information: Michelle Manzanares (505)454-2668 or Kaylene Maldonado (505)454-2371 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
Incumbent will be responsible for maintaining assigned unit medical record by auditing, filing, progress notes, sorting, and ordering proper forms. Other clerical duties including receptionist, ordering and receiving of supplies for assigned units. Order and monitor utilization of selected supplies, office printers, telephones, and forms. In addition, ward clerk will coordinate in town and out of town appointments for our patients, including transportation and staff.
How does it get done?
Incumbents will audit confidential charts regularly for completeness including presence of all necessary documents and signatures; assure additional blank forms are available in chart. Review incoming report/documents daily for proper patient identification, data, Treatment Team signatures, routinely notifying supervisors of any deficiencies, and initiating corrective action.
Who are the customers?
Patients/Residents/Clients
Ideal Candidate
Patients/Residents/Clients
Minimum Qualification
High School diploma or equivalent and three (3) months experience working in a hospital setting using medical terminology, processing and maintaining a medical records system, and/or use of Microsoft Office programs and hospital clinical software. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) months may substitute for the required experience.
Employment Requirements
Must possess a valid Drivers License
Must obtain a Defensive Drivers Certificate
1. SAFETY SENSITIVE POSITIONS--This position ls designated as safely sensitive. Employment Is subject to pre-employment and random testing. In accordance with all terms and conditions of federal and state law, rules, and regulations in relation to alcohol and/or drug testing. Employment ls subject to nationwide criminal background checks and is conditional pending results.
2. CRIMINAL RECORDS BACKGROUND CHECK-Must successfully complete post offer pre-employment criminal records background check. Employment is conditional pending the results of criminal records background checks. Must possess and maintain a valid driver's license. Successful completion of the Health Insurance Portability and Accountability Act (HIPAA).
Working Conditions
Work is performed in an office setting, long hours of sitting and extreme computer use required, working in a very high stress level environment, must be able to lift/move a minimum of 25 lbs., may be required to work evenings, weekends and holidays.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Michelle Manzanares (505)454-2668 or Kaylene Maldonado (505)454-2371 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
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