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UNIV-HR Coordinator-Administration-E and F

Charleston, United States

Job Description Summary

This position serves as a human resource representative within the department, requiring a high degree of independence, leadership, and in-depth HR expertise. The employee must be capable of managing a high volume of complex and sensitive HR matters, working with confidential data, and navigating diverse employee issues for both UNIV and MUHA employees. Strong multitasking, communication, and problem-solving skills are essential, as is the ability to lead and advise others on HR processes and policies.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC000011 Administration

Pay Rate Type

Hourly

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

Work Shift

Job Description

35%-HR Administration & Employee Lifecycle Management (Assigned Areas)

Serve as the HR contact for designated work groups, managing day-to-day human resource operations and ensuring a responsive and employee-focused approach.
Oversee all phases of the employee lifecycle, including recruiting, job postings, interview coordination, job/salary negotiations, onboarding and offboarding processes, and benefit enrollment support.
Ensure compliance with UNIV and MUHA HR policies, applicable labor laws (e.g., FMLA, Workers' Compensation), and federal and state regulations.
Resolve complex HR-related matters within assigned areas and serve as a subject matter expert for peers and administrative colleagues managing similar functions.
Maintain accurate and up-to-date position descriptions and process personnel actions (e.g., title changes, salary adjustments) in OurDay.
Support departmental organization by maintaining the Facilities directory and organizational chart, ensuring accurate and timely updates.
Manage and update the Facilities distribution list and MS Teams site to reflect personnel and structural changes.
Administer 30-, 60-, and 90-day new hire surveys for Facilities staff, analyze feedback, and identify trends or areas for improvement in the onboarding experience.

35%-HR Coordination and Departmental Support

Serve as a liaison between the department and UNIV/MUHA HR, Payroll, and Benefits teams to ensure consistent communication and adherence to institutional processes.
Coordinate and track Family and Medical Leave Act (FMLA) activity for the assigned areas, including required reporting and documentation.
Assist with department-wide HR functions such as the annual performance appraisal process, salary market studies, and position classification or reclassification requests.
Prepare documentation and facilitate submission of new Full-Time Equivalent (FTE) position requests, coordinating with the Class & Comp teams and ensuring alignment with departmental budgets.
Provide administrative support during employee relations processes, including documentation and coordination related to performance concerns, disciplinary actions, and terminations.
Maintain and update confidential personnel records in accordance with institutional policies and data privacy requirements.

10%-Training & Support for Departmental HR Functions

Provide training to supervisors and staff who have HR responsibilities to ensure consistent and accurate HR practices.
Develop and maintain user-friendly instructional materials and guides for internal use, especially for OurDay processes.
Deliver HR-specific workshops or sessions for supervisors on performance management, compliance, and other critical topics.
Ensure required technical training and certifications for trades and specialist roles are tracked and filed for compliance and audits.

10%-Timekeeping Oversight

Serve as a timekeeping resource for designated groups and support department-wide timekeeping activities.
Monthly time and attendance reporting for department

Review and edit timecards, monitor leave balances, and ensure approvals meet payroll deadlines.
Act as the escalation point for timekeeping or payroll issues for designated area.

10%- Other Duties

Performs other administrative duties as requested by the Department Administrator.
Assist with various ad-hoc administrative tasks to ensure the smooth functioning of the department. These duties may include, but are not limited to, coordinating departmental events, assisting with project management, preparing reports or presentations.
Supports the Department Administrator with scheduling meetings, managing communications, and responding to departmental inquiries.
Collaborates with Administrative Coordinators II to cross-train on key responsibilities, ensuring seamless coverage and support as needed.

Preferred Requirements:

Bachelor's degree in HR, Business Administration, or related field

Strong knowledge of federal and state employment laws

Experience with HRIS systems (WorkDay, etc.)

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

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