US Finance Executive

Job Description

• Collect and review employee time cards to ensure accurate billing and project cost tracking. Work closely with teams to validate submitted hours.
• Prepare, review, and submit customer invoices accurately and on time, ensuring adherence to contractual terms and billing schedules.
• Track project financials including budgets, costs, revenues, and profitability. Ensure project-related financial activities are accurately recorded and reported.
• Monitor accounts receivable and follow up with clients for outstanding payments to maintain healthy cash flow and reduce DSO (Days Sales Outstanding).
• Record and reconcile incoming client payments against invoices to ensure accurate financial records and reduce open receivables.
• Engage with clients to address and resolve billing discrepancies, payment issues, or other financial concerns promptly and professionally.
• Maintain records of all invoices issued, monitor payment status, and escalate delays when necessary to ensure transparency and accountability.
• Track project milestones and align invoicing schedules accordingly, ensuring timely and compliant billing as per SOW and project progress.
• Monitor Statement of Work (SOW) documents for each project to ensure billing and project execution are in line with agreed-upon terms.
• Support financial forecasting and annual budgeting by analyzing historical data, project trends, and future projections.
• Perform monthly bank reconciliations to ensure all cash transactions are accounted for and discrepancies are identified and resolved.
• Reconcile general ledger accounts to verify the accuracy of financial data and support audit and reporting requirements.
• Analyze the Profit and Loss statement to identify variances, understand cost drivers, and support management with actionable insights.
• Review balance sheet accounts to ensure proper classification, completeness, and accuracy of reported balances.
• Assist in closing financial books timely by preparing journal entries, accruals, and reconciliations, and support yearend financial preparation.
• Coordinate payroll processing for US employees, ensure compliance with tax regulations, and post payroll-related journal entries accurately.
• Work closely with project managers to understand project status, billing milestones, budget utilization, and financial reporting needs.

Key Skills

• AR, AP, GL R2R, Quick book experience