USA HR & Immigration Executive

Position: USA HR & Immigration Executive

Experience: 6–8 Years
Location: Madhapur, Hyderabad
Employment Type: Full-Time

Contact Information

Contact Person: SriDevi
Call/WhatsApp: +91 80195 59888
WhatsApp: 9030565331
Email:
sridevit@galactixsolutions.com
naveendaggula@galactixsolutions.com

Position Overview

We are seeking a highly experienced USA HR & Immigration Executive with 6–8 years of in-depth expertise in U.S. immigration, HR operations, recruitment, compliance, and employee lifecycle management. The ideal candidate will independently handle U.S. visa processes, employee onboarding, HR administration, performance management, workforce compliance, and policy implementation.

This role demands exceptional accuracy, communication, confidentiality, and comprehensive knowledge of U.S. labor laws, USCIS/DOL regulations, and organizational HR best practices.

Key Responsibilities:

1. U.S. Immigration & Visa Management (End-to-End)

• Manage all non-immigrant visa categories including H-1B Cap/Transfer/Extension/Amendment, L-1A/L-1B, TN, E-3, O-1, B-1/B-2, H-4, and Change of Status cases.
• Administer all F-1, CPT, OPT, STEM OPT processes, including I-20/I-983 handling, DSO coordination, and reporting compliance.
• Lead complete Green Card (PERM) lifecycle: PWD, SOC code selection, recruitment steps, ETA-9089 filing, audit response, and I-140/I-485 processes.
• Prepare and validate required USCIS/DOL forms and support documents: I-129, I-539, I-765, I-140, ETA-9035 (LCA), ETA-9089, DS-160, support letters, client letters, SOW/MSA/PO files, project descriptions, and organizational charts.
• Coordinate visa stamping, biometrics, consular documentation, and global mobility logistics.
• Maintain accurate tracking for I-94, visa expiry, passport renewal, OPT deadlines, H-1B max-out, and priority dates.

2. RFE/NOID Handling & Audit Excellence

• Lead preparation of RFE/NOID responses, collecting detailed evidence, technical documentation, client verification letters, and compliance materials.
• Maintain complete and audit-ready Public Access Files (PAF) and LCA postings.
• Ensure readiness for USCIS site visits, ICE I-9 audits, and DOL Wage & Hour audits, and conduct internal audits periodically.

3. Recruitment & Talent Acquisition

• Create job descriptions tailored to U.S. roles and skills.
• Source, screen, and interview candidates for U.S. positions.
• Conduct reference checks, coordinate hiring manager interviews, and manage the offer process.
• Evaluate visa feasibility for candidates in consultation with recruitment teams and attorneys.
• Ensure recruitment processes are compliant with EEOC and U.S. labor laws.

4. Onboarding, Training & Employee Development

• Develop and deliver onboarding/orientation programs for U.S. employees.
• Prepare documentation for employment eligibility, I-9 verification, and compliance during onboarding.
• Coordinate internal and external training initiatives and track employee development programs.
• Ensure new hires receive immigration guidance, policies, and company culture orientation.

5. Compensation, Payroll & Benefits Administration

• Support U.S. payroll by ensuring compliance with LCA wage levels, prevailing wage requirements, and bench wage regulations.
• Maintain accuracy of compensation packages, salary revisions, and bonuses.
• Oversee U.S. employee benefits including health insurance, retirement plans, PTO, and leave programs.
• Assist employees with benefits queries, enrollment, and compliance documentation.

6. Employee Relations & Workplace Culture

• Address employee complaints and conflicts promptly with confidentiality.
• Conduct investigations, provide corrective action recommendations, and support disciplinary processes.
• Promote a positive, inclusive, and compliant workplace culture through engagement activities and communication strategies.
• Act as a trusted HR advisor to employees and leadership.

7. Legal & Policy Compliance

• Ensure compliance with USCIS, DOL, ICE, FLSA, EEOC, FMLA, and state/federal labor regulations.
• Maintain and update organizational HR policies, immigration policies, and employee handbooks.
• Monitor regulatory changes and update leadership on new compliance requirements.
• Perform risk analysis for employment, immigration, travel, and statutory processes.

8. Performance Management

• Coordinate and manage U.S. performance review cycles and documentation.
• Assist managers with goal-setting, appraisal discussions, and talent development plans.
• Track performance improvement plans and coach employees where necessary.

9. Record Keeping & Documentation Management

• Maintain accurate, up-to-date, and confidential HR records including:
• Employee personnel files
• Attendance
• Leave
• Immigration documents
• Employment agreements
• Compliance archives
• Maintain electronic and physical documentation in audit-ready status at all times.

10. Reporting, Analytics & Process Improvements

• Maintain immigration dashboards, visa trackers, compliance calendars, hiring reports, and HR analytics.
• Prepare periodic reports for leadership on workforce metrics, visa pipelines, hiring progress, and attrition.
• Develop and improve SOPs for recruitment, onboarding, immigration, HR operations, and compliance.
• Lead process automation, tracking systems, and documentation improvement initiatives.

Required Skills & Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field (Master’s preferred).
• 6–8 years of hands-on experience in U.S. HR operations and immigration management.
• Deep knowledge of:
• USCIS & DOL regulations
• PERM & Green Card processes
• I-9/E-Verify
• EEOC, FLSA, FMLA, U.S. labor law
• Hiring, onboarding, payroll, and benefits
• Proven ability to manage high-volume cases with accuracy and minimal supervision.
• Strong interpersonal, communication, negotiation, and documentation skills.
• Experience working with HRMS/ATS, immigration tools, and reporting dashboards.

Preferred Certifications

• SHRM-CP / SHRM-SCP
• PHR / SPHR
• Immigration, compliance, or mobility certifications (added advantage)

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹70,000.00 per month

Benefits:

• Provident Fund

Expected Start Date: 08/12/2025