Vendor Management Coordinator (Appointed)

ESSENTIAL JOB FUNCTIONS: Works under the supervision of the Finance Contract Administrator by overseeing all aspects of vendor onboarding, performance monitoring, compliance tracking, and relationship management. Coordinates the onboarding process for new vendors, ensuring all required documentation (W-9s) is complete and compliant. Maintains and updates vendor records in procurement systems (e.g., Oracle, SAP) to ensure data accuracy and integrity. Monitors vendor compliance with contract terms, insurance requirements, and regulatory standards. Serves as a point of contact for vendor inquiries, resolving issues or escalating as appropriate. Collaborates with the procurement, legal, and risk management teams to enforce vendor-related policies. Tracks vendor expiration dates (e.g., COI renewals, licenses) and proactively notify departments and vendors of upcoming deadlines. Supports procurement initiatives by identifying underperforming vendors and recommending alternatives. Assists with vendor outreach and education efforts, including training sessions and informational resources. Generates reports on vendor activity, performance, and risk exposure for management review. Participates in system upgrades and process improvement initiatives related to vendor management.

OTHER FUNCTIONS:

1. Performs additional functions (essential or otherwise) which may be assigned.

TYPICAL PHYSICAL DEMANDS: Requires the ability to communicate effectively both orally and in writing with management, staff, vendors and the public. Requires the ability to operate basic office equipment such as a personal computer, telephone, calculator, copy machine, fax machine, etc.

TYPICAL WORKING CONDITIONS: Work is performed in an office environment.