Virtual Assistant

Job Overview

Murphy Painters, Inc., a leading Florida-based painting company specialising in high-quality commercial and residential projects, is seeking a diligent and organised Virtual Assistant to join our team. We are committed to delivering excellent service and superior craftsmanship, and we are looking for a professional who shares our dedication to client satisfaction. This is a Full-Time, remote position based in Arizona City, Arizona, United States, offering an excellent opportunity to support the administrative functions of a thriving business. The successful candidate will be instrumental in ensuring our daily operations run smoothly and efficiently.

Job Title: Virtual Assistant
Employment Type: Full-Time
Location: Arizona City, Arizona, United States (Remote)
Salary: $45.00 - $60.00 USD per hour

Responsibilities

As a Virtual Assistant, you will be responsible for a wide range of administrative and client-support tasks. Your key duties will include:
 

• Managing calendars and scheduling client consultations, project estimates, and work commencement dates.
• Serving as the first point of contact for new and existing clients, handling enquiries via phone and email with professionalism and courtesy.
• Preparing and dispatching professional quotes, contracts, and invoices to clients in a timely manner.
• Liaising with our painting crews and suppliers to coordinate project schedules and material orders.
• Maintaining and updating client records and project information within our company database or CRM system.
• Performing general administrative duties, including data entry, document organisation, and report preparation.
• Following up with clients on unpaid invoices and providing exceptional post-project customer service.

Qualifications

The ideal candidate will be a self-motivated individual with a strong administrative background and a keen eye for detail. Essential qualifications include:
 

• Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar support role.
• Exceptional written and verbal communication skills.
• Strong organisational and time-management skills, with the ability to manage multiple priorities effectively.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.
• Familiarity with online calendars, scheduling tools, and CRM software.
• The ability to work independently and proactively with minimal supervision.
• A high level of discretion and a commitment to maintaining confidentiality.

Desirable attributes:
 

• Previous experience working within the construction, trades, or home services industry.
• Basic knowledge of bookkeeping software such as QuickBooks or Xero.

Benefits

At Murphy Painters, Inc., we value our team members and offer a supportive work environment. Benefits for this role include:
 

• A competitive hourly wage.
• The flexibility and convenience of a fully remote position.
• The opportunity to play a key role in a reputable and growing company.
• A collaborative and positive team culture that values your contribution.