Virtual Assistant/ Clerical Administrative Assistant

Job Title: Virtual Assistant / Clerical Administrative Assistant

Company: Audacy

Location: Philadelphia, Pennsylvania, United States

Employment Type: Full-Time

Job Overview

Audacy, a leading digital media company specialising in audio entertainment, is seeking a highly organised and proactive Virtual Assistant / Clerical Administrative Assistant to join our team. As a key player in the industry, Audacy delivers engaging audio experiences through a vast network of radio stations and podcasts. This is an excellent opportunity for a meticulous administrative professional to provide comprehensive support and contribute to the efficient operation of our dynamic organisation. The ideal candidate will be a self-starter with exceptional communication skills and a keen eye for detail, capable of managing a diverse range of administrative and clerical tasks in a fast-paced environment.

Responsibilities

 

• Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls across multiple time zones.
• Handle incoming and outgoing communications, including emails and phone calls, ensuring all correspondence is addressed professionally and promptly.
• Prepare and edit documents, reports, and presentations, ensuring accuracy and adherence to company standards.
• Perform data entry, maintain organised digital filing systems, and manage databases effectively.
• Coordinate travel arrangements, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
• Assist with the preparation of expense reports and basic bookkeeping tasks.
• Provide general administrative support to the wider team to ensure smooth day-to-day operations.
• Conduct research and compile information for various projects and reports as required.

Qualifications

 

• Proven experience in an administrative, clerical, or virtual assistant role.
• Excellent proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong written and verbal communication skills with a professional demeanour.
• A high level of accuracy and attention to detail in all tasks.
• The ability to handle confidential information with discretion and integrity.
• A proactive and resourceful approach to problem-solving.
• Experience within the media or broadcasting industry is desirable but not essential.

What We Offer

 

• A competitive hourly rate of $25 - $35 USD, commensurate with experience.
• A Full-Time position within a forward-thinking and innovative company.
• The opportunity to be part of a leading organisation in the exciting world of audio entertainment and digital media.