VIRTUAL ASSISTANT & PROJECT MANAGER

VIRTUAL ASSISTANT & PROJECT MANAGER

A Holy Mess Podcast & Dani Sumner LLC

Part-Time | Remote

ABOUT US

A Holy Mess Podcast is a global company that empowers women to create the lives of their dreams through transformational coaching, personal development, and life coaching certification. We’re looking for a rockstar VA and project manager to be the right hand to our Founder—the main liaison between her and her calendar, clients, network, and incredible virtual team.

THE ROLE

For the person who loves working in a high vibe, fast paced and fun environment. And is cool with the environment where I love Jesus and cuss a little, so no judgement zone, always. :)

This role is the operational backbone of the business. You’ll manage scheduling, client communication, podcast production, content coordination, social media implementation, and team liaison—keeping everything running smoothly so our Founder can focus on coaching and content creation. Starting at 20 hours per week with room to grow.

WHAT YOU’LL DO

Calendar & Client Scheduling

• Schedule all coaching clients, discovery calls, and group calls
• Manage the Founder’s calendar—meetings, appointments, and session logistics
• Anticipate changing priorities and proactively adjust the schedule as things shift

Client Communication & Customer Service

• Serve as the primary point of contact for coaching clients—booking, follow-ups, and ongoing communication
• Respond to client emails, customer questions, and networking inquiries in a timely, kind, and encouraging way
• Track client log status and keep the Founder informed
• Represent the Founder with flawless, warm communication

Email Marketing Management

• Collaborate with the Founder on email communication, marketing calendar and copy as needed

Podcast Production & Publishing

• Edit podcast episodes
• Prepare show notes, episode titles, and transcripts
• Upload and publish podcast episodes to hosting platforms and YouTube
• Coordinate episode scheduling and production timelines and podcast swaps

Content & Social Media

• Create reels and short-form video content from existing material
• Upload blog posts from podcast and coaching content
• Schedule and post content across platforms (Instagram, Facebook, LinkedIn, YouTube, X, Substack, Tiktok) using tools like Buffer
• Upload content to client portals
• Handle basic Canva design needs as they come up

Special Projects & Content Development

• Support content development for The Third Act, certification program, and other offerings
• Take on special projects as they arise

Operations & Team Oversight

• Set up and manage task tracking systems (e.g., Asana)
• Oversee execution on deliverables
• Support team coordination, project management, and accountability
• Manage client-facing logistics
• Handle confidential information with discretion

WHO YOU ARE

• Strong problem solver with critical thinking skills—you assess urgency quickly and act on it
• Exceptionally organized with sharp attention to detail
• Excellent communicator who can represent the brand with warmth and professionalism
• Self-motivated and self-disciplined—you manage your own time and follow through without being chased
• Proactive and resourceful—you anticipate needs before they become problems
• Positive attitude, fun personality, and solution-oriented mindset
• A lifelong learner who’s excited to pick up new tools and systems
• Able to manage multiple priorities and meet deadlines with no errors
• Tech savvy: fluent in Google Drive and Canva, Calendly, Thrivecart, Kit and willing to learn new platforms quickly.
• Comfortable working independently and using excellent judgment to make decisions
• Experience with podcast editing, video content creation, or social media management is a strong plus

REQUIREMENTS

• 3–5 years of experience as an Executive Assistant, VA, Project Manager, or Operations/Admin role in the online coaching/entrepreneur space
• Experience working remotely with distributed teams
• Familiarity with social media platforms (Instagram, Facebook, LinkedIn, YouTube, X)
• Available Monday–Friday Pacific time zone during regular business hours, with occasional evening or weekend flexibility

POSITION DETAILS

• Part-time: Starting at 20 hours/week, with room to grow
• Fully remote
• Reports directly to the Founder

HOW TO APPLY

Send an email to hello@danisumner.com with the subject line: Your Name – VA and Project Manager Application

Please include:

• A cover letter sharing why you’re interested, why you’re the right fit, a brief overview of your experience, your resume, and your available start date
• A 2–5 minute video introducing yourself—who you are, why you’re inspired to apply, what you’d bring to the team, and why you should join the A Holy Mess team
• We will only be responding to the submissions we believe are a potential fit. All questions about the details of the position and compensation will be answered AFTER we reach out to you to discuss your submission.


• Finally: If your submission truly is A+, please expect to hear from us soon with insight on the next step for our interview process.



• We look forward to hearing from you!

We’re excited to meet you!

Applications will be reviewed on a first come first serve basis. The deadline is April 17th to submit your application.

Job Type: Part-time

Pay: $25.07 - $30.19 per hour

Work Location: Remote