Warehouse Administrator (SAP Experienced)

Job Description – Warehouse Administrator (SAP Experienced)

1. Basic Information

• Position Title : Warehouse Administrator
• Department : Logistics / Warehouse Department
• Reporting to : Warehouse Supervisor / Supply Chain Manager
• Location : Chinese-invested Factory in Saudi Arabia

2. Position Objective

Responsible for the daily operation and management of the warehouse, including material receiving, storage, issuance, and system transactions. Ensure inventory accuracy, on-time material supply, and proper data entry in SAP.

3. Key Responsibilities

3.1 Material Receiving

• Receive raw materials, spare parts, and finished goods according to purchase orders.
• Check quantities, quality, and documentation (delivery notes, invoices, packing lists).
• Record goods receipts in SAP accurately and timely.

3.2 Storage & Inventory Management

• Arrange proper storage based on material category, safety, and FIFO principles.
• Conduct daily, weekly, and monthly stock checks; reconcile discrepancies.
• Maintain warehouse cleanliness, safety, and proper labeling.

3.3 Material Issuance & Return

• Issue materials to production or maintenance departments based on approved requests.
• Record issuance and return transactions in SAP (Goods Issue / Goods Return).
• Monitor material consumption and report abnormal usage to management.

3.4 SAP System Operation

• Perform GRN (Goods Receipt Note), GI (Goods Issue), stock transfer, and inventory adjustment in SAP.
• Support monthly closing by ensuring all warehouse transactions are completed.
• Assist in SAP report extraction and inventory analysis.

3.5 Coordination & Reporting

• Coordinate with Procurement, Production, and Finance teams for stock control and documentation.
• Prepare inventory reports, slow-moving stock lists, and warehouse KPIs.
• Support internal and external audits.

3.6 Safety & Compliance

• Follow warehouse safety procedures and EHS standards.
• Ensure compliance with company and Saudi regulatory requirements for material handling.

4. Requirements

4.1 Education

• Diploma or Bachelor’s degree in Logistics, Supply Chain Management, or related field.

4.2 Experience

• Minimum 3–5 years warehouse experience in a manufacturing or industrial environment.
• Hands-on experience with SAP (MM module preferred).
• Knowledge of material classification and inventory control methods.

4.3 Skills

• Strong proficiency in SAP and MS Excel (pivot tables, reporting).
• Good organizational and time management skills.
• Basic English communication required; Arabic or Chinese is an advantage.
• Understanding of warehouse safety and 5S management.

5. Performance KPIs

1. Inventory accuracy rate (%)
2. On-time goods receipt and issuance rate
3. SAP data entry accuracy rate
4. Warehouse audit compliance rate
5. Material loss/damage control rate