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Project Admin Assistant
Jeddah, Saudi Arabia
Job Title
Project Admin Assistant
Job Description
External Job Description
Job purpose statement:
- Provide comprehensive administrative and logistical support to ensure
smooth and efficient operations at the site.
- Coordinating with various stakeholders and maintaining essential
documentation and supplies.
Scope:
- Covering site administration and logistics operations at the airport.
- Interfacing with management, technical teams, vendors, and finance,
while ensuring compliance with airport and organizational regulations.
Qualification and abilities:
- A bachelor's degree or equivalent with strong computer skills.
- At least 2-3 years of relevant administrative or office management
experience.
- Excellent communication skills (in English and Arabic).
- Experience handling multiple tasks in a high-performing environment.
- MS Office skills (Word, Excel, PowerPoint).
- Detail-oriented, self-starter, and proactive personality.
- Must be punctual, dedicated, and responsible.
- Decision-making ability.
Responsibilities:
- Provide administrative assistance to management.
- Track, log, and up-keep of documentation, records of work visas,
passports, and resident IDs.
- Manage airport pass applications and renewals.
- Manage vendor coordination for timely delivery of orders/supplies.
- Collect POs, payment cheques, and deposit in the bank.
- Collaborate with Finance for billing.
- Prepare entry/exit gate passes.
- Keep tracked records of work visas, passports, and resident IDs.
Supervise security Team if required.
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