Waterpark Coordinator

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

• To ensure a smooth and efficient operation in the Operations department about the company core process; thus directly impacting the opening of the leisure facility, delivering the experience, and closing the leisure facility.
• This position directly supports the Operations Managers and Operations Director and the Operations department with various administrative tasks such as purchasing, colleague's timekeeping, deliveries, mail distribution, and meeting minutes.
• Ensure the smooth and efficient running of the Operating Department includes Guest Experiences, Food and Beverage, Park Service, and Operation, ensuring that coordination, administration, communication functions, and duties of the department are carried out in a professional, discreet, exact, and prompt manner following company policies.

• To handle responses and process incoming calls and correspondence.

• Analyze and coordinate daily department activities to achieve established goals.

• Maintain department calendar and ensure to meet deadlines.

• Prepare meeting agenda, schedule department meetings, and distribute minutes.

• Coordinate and organize department-related special events.

• To answer emails, generate reports requested by managers, make and create email presentations, and assist in creating documents, such as standard operating procedures, forms, manuals, and policies on the standards templates.

• Organize meetings, briefings, and other department events, including invitations, room booking, and other events/catering requests.

• To attend a scheduled meeting and take the minutes of discussions.

• To assist in raising purchase requests and following up on approvals, delivery, and payments.

• To order and control stationary stock and office supplies for the department.

• To handle any filing required in the department and ensure the necessary documents and records are updated and filled correctly.

• Process departmental forms, including leave requests, expense reimbursements, and business travel authorizations.

• To update any regular trackers, excel sheets, or reports.

• To raise R service requests for maintenance or repairs required in the department.

• To update timekeeping/attendance records as required (not including actual scheduling and approvals of overtime etc.

• Coordinates and organizes team building events, Operations Manager / Operations Director events, and assists on the park when required.

• To assist work as required by the Director of the operation.

• Must have the ability to work with sensitive information and maintain confidentiality

• Maintain positive working relationships with department team members and guests.