Website Project Coordinator

Who We Are: Avenue Media

Avenue Media is a dynamic and rapidly growing digital marketing agency specializing in delivering exceptional results for the trades, construction, and construction services industries. With a team of ambitious, established, and fast-paced problem-solvers, we pride ourselves on being the trusted partner our clients turn to. Our mission is built on exceptional customer service and deep industry understanding, ensuring we know what our clients need and make it easy for them to get it.

This role is a full-time, in-office position located at our Fort Myers, Florida office.

What We're Searching For:

Avenue Media is seeking a highly organized and proactive Website Project Coordinator (WPC) to be the central pivot for our web design and development projects. You will be the critical link between our clients, sales team, and production teams, responsible for ensuring the successful, on-time, and on-budget delivery of moderately complicated, WordPress-based websites. If you have a passion for organization, communication, and solving problems in a fast-paced agency environment, we want to hear from you.

Job Responsibilities Include, But Are Not Limited To:

Project Management & Coordination:

• Lead Project Flow: Serve as the primary driver for all website projects, managing multiple sites concurrently.
• Time & Budget Adherence: Create, maintain, and rigorously manage project timelines, budgets, and resource allocation to ensure all projects meet deadlines and financial targets.
• Kickoff Leadership: Participate in and lead internal and external project kickoff calls with the Sales team, ensuring a clear, articulated understanding of the project brief, scope, and client objectives across all stakeholders.
• Tool Management: Utilize project management and communication tools, specifically Accelo and Slack, to manage tasks, track progress, and facilitate efficient team collaboration.

Communication & Stakeholder Management:

• Client Liaison: Act as the main point of contact for clients throughout the website project lifecycle, gathering necessary assets, communicating project status, and managing expectations.
• Team Coordination: Effectively coordinate tasks and communication among key internal teams: Web Strategists, Designers, Developers, and SEO Specialists.
• Content Strategy Support: Work closely with the Client Services team to guide the content generation process, refining content, and ensuring it aligns with project goals.

Quality Control & Sign-Off:

• Quality Assurance (QA): Conduct rigorous final QA testing process to ensure the delivered product is "pixel perfect" and meets all quality standards.
• Stakeholder Sign-Off: Be responsible for securing formal, final sign-off from all necessary stakeholders, including the client and internal leadership.
• Reporting: Report directly to the VP of Operations and Client Services on project health, potential risks, and resource needs.

Key Competencies & Traits:

• Exceptional Organizational Skills: Proven ability to manage a high volume of details, documents, and simultaneous projects without sacrificing quality.
• Problem Solver: Exhibits a "Get Things Done" mentality and can proactively identify, troubleshoot, and resolve project roadblocks to maintain forward momentum.
• Strong Communication: Excellent written and verbal communication skills; the ability to translate technical details into client-friendly language and articulate complex project briefs to the team.
• Client Focus: A natural ability to maintain positive client relationships, demonstrating the exceptional customer service that defines Avenue Media.
• Attention to Detail: Shares our commitment to high-quality, polished work.

Requirements:

• Experience: A few years of hands-on project coordination or account management experience, ideally within a marketing or web agency environment.
• Software Proficiency: Demonstrated working knowledge of project management (e.g., Accelo, ClickUp, Asana, Trello) and communication tools (e.g., Slack, Google Workspace).
• Technical Familiarity: Strong functional understanding of the website design and development process and familiarity with WordPress.
• Location: Must be able to work full-time in our Fort Myers, Florida office.
• Education: A Bachelor's degree in a related field is preferred, though equivalent experience will be fully considered.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person