Women, Infants, and Children (WIC) Administrative Specialist- 61066550 (Clarendon County)

Job Responsibilities

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Under management of the Women, Infants, and Children (WIC) Administrative Services Coordinator provides administrative support for the WIC program. May also be required to perform other specialized clerical duties in other areas of the health department. Duties include direct contact with public and staff of the agency. Requires independent judgment in the application of office procedures and federal, state and local regulations and policies.

Greets patients promptly, professionally, and courteously. Obtains appropriate information and screens for eligibility while following program guidelines, federal, state, and local policies and procedures. Provides appropriate and accurate information needed by patients for participation in the WIC program according to federal, state, and local guidelines, policies, and procedures. Completely utilizes all components of WIC computer program and follows system security protocols. Maintains complete confidentiality and displays cultural competencies at all times.

Issues benefit per program policies and procedures. Completes and maintains daily and monthly WIC reports. Completes Voter Registration / Declination Forms according to program guidelines. Assists in maintaining the formula logbook to ensure all formulas are included. Establishes and processes patient records and WIC mail logs according to established guidelines. Follow paper documentation process in the event that South Carolina Women, Infants, and Children (SCWIC) is not functional. Follows medical records policies and procedures as needed.

Performs a variety of assigned office duties for other program areas: mailing patient notifications, scheduling patients for appointments, ensuring the clinic is adequately supplied with necessary forms and supplies, assists with telephone and front desk coverage, acts as back-up in performing bank deposits as needed. Provides overall support for health department activities on site and in the community. Attends staff conferences and in-services as assigned. Other duties as assigned.

Minimum and Additional Requirements

State Minimum Requirements: A high school diploma. Related clerical experience may be substituted for a high school diploma.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements: At least two (2) years of experience in a responsible office setting, or an associate degree in secretarial science or a related field with one (1) year of experience in a responsible office setting.

Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Preferred Qualifications

Bilingual in Spanish/English preferred.

Additional Comments

DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

IMMUNIZATION REQUIREMENTS: All new employees who are healthcare providers with job-specific exposure risk are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, varicella, and Hepatitis B prior to beginning employment.

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

The South Carolina Department of Public Health offers an exceptional benefits package for Temporary Grant positions that include:

15 days Annual (Vacation) Leave per year
15 days Sick Leave per year
13 Paid Holidays
Health, dental, vision, long-term disability, and life insurance for employees, spouses, and children. Click here for additional information.
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
Retirement benefit choices *
- State Retirement Plan (SCRS)
- State Optional Retirement Program (State ORP)

Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.

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