Wooden Factory Secretary

Job Summary:

The Secretary in a wooden factory provides administrative and clerical support to ensure smooth office operations. This role involves handling correspondence, maintaining records, assisting management with scheduling, and coordinating communication between departments to support the efficient functioning of the factory.

Key Responsibilities:

• Manage daily office correspondence including emails, letters, and phone calls.
• Prepare, format, and distribute reports, memos, quotations, and official documents.
• Maintain filing systems (both electronic and paper) for contracts, purchase orders, invoices, and employee records.
• Schedule and organize meetings, appointments, and travel arrangements for management.
• Record meeting minutes and ensure timely follow-up on action items.
• Assist HR and Admin departments with recruitment documents, attendance sheets, and leave records.
• Support factory operations by coordinating with procurement, production, and logistics departments.
• Handle confidential information with integrity and discretion.
• Order and monitor office supplies, ensuring availability of necessary materials.
• Provide general clerical support such as photocopying, scanning, and data entry.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Office Management, or related field (preferred).
• Minimum 2–3 years of experience as a Secretary or Administrative Assistant (experience in a factory or industrial setting is an advantage).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask, prioritize, and work under pressure.
• Professional demeanor, confidentiality, and attention to detail.

Working Conditions:

• Based in the wooden factory office.
• Standard working hours; occasional overtime may be required to meet deadlines.
• Coordination with production, procurement, and management teams.

Job Type: Full-time

Experience:

• Wooden Factory: 3 years (Preferred)