Workers Compensation Legal Secretary

LEGAL SECRETARY SUMMARY:

Legal Secretaries provide support to Midwest Disability's Workers Compensation attorneys and staff. They complete our attorneys’ dictation, correspondence, and maintain attorney and hearing calendars. They assist attorneys in preparing client files, court notices, appeal letters, medical record requests, etc. Legal Secretaries frequently communicate with clients. A high level of attention to detail and organization is needed to support our attorney needs.

When submitting your application please include a cover letter along with your resume.

LEGAL SECRETARY DUTIES AND RESPONSIBILITIES:

• Complete attorneys’ dictation as submitted. Make sure each file is correctly and accurately dictated and all tasks are completed as necessary per policies and procedures
• Communicate with clients regarding court notices, deposition notices, and statuses of claims
• Schedule attorney appointments with clients
• Oversee medical record requests and follow up of requests
• Open new client files by requesting insurance files, claim files, medical records, DOLI files, etc.
• Prepare Motions for Continuance
• Administratively close files at attorney direction
• Prepare itemization of costs and social security language for settlement agreements
• Complete and submit attorney withdrawal letters
• Send court notices, including but not limited to, depositions and Independent Medical Examinations
• Pay invoices for medical records, doctor letters, etc.
• Assist as needed with mailings, clerical support, travel reports, and data entry projects
• Other duties as Assigned

LEGAL SECRETARY Hours, Pay, and Benefits:

• Rate of pay $19.00 to $20.00 per hour, depends on experience
• Monday – Friday, 8:00 am to 4:30 pm
• Medical, dental, vision, and 401k offered
• Paid Short Term/Long Term Disability and Term Life Insurance
• PTO and Paid Holiday
• Other supplemental insurance benefits

LEGAL SECRETARY QUALIFICATIONS:

• Minimum of high school diploma or GED equivalent. Some college preferred.
• Strong work ethic and high expectations for personal and employee performance.
• Demonstrates accuracy and thoroughness.
• Exhibits good listening skills.
• Consistent, reliable attendance.
• Proficient in Microsoft Office, especially Word, Excel, Outlook
• Proficient in QuickBooks
• Exhibit strong typing skills and the ability to dictate information
• Strong oral and written communication skills.
• Ability to handle multiple, competing priorities on a regular basis.
• Able to deal with frequent change, delays, or unexpected events
• Ability to work with minimal supervision.
• Displays understanding of how job relates to others.

LEGAL SECRETARY COMPETENCIES:

• Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources’ Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

LEGAL SECRETARY PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand.
• Occasionally required to walk.
• Continually required to sit.
• Continually required to use hands to finger, handle, or feel and reach with hands and arms.
• Occasionally required to climb, balance, bend, stoop, kneel or crawl.
• Continually required to talk or hear.
• Continually required to lift/push light weights less than 25 pounds.
• Specific vision abilities required by this job include close vision, color vision and ability to adjust focus
• The noise level in the work environment usually is quiet.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Minneapolis, MN 55448 (Required)

Work Location: In person