Workers Compensation & Safety Specialist

WORKERS COMPENSATION & SAFETY SPECIALIST

REGULAR FULL TIME - $25.00-35.00/HR

MONDAY-FRIDAY OFFICE HOURS 8:00AM-5:00PM

POSITION SUMMARY:

The Human Resources Corporate Workers’ Compensation & Safety Specialist is responsible for managing and analyzing workers’ compensation claims, ensuring timely and compliant processing, and leading company-wide safety initiatives. This role provides guidance on workers’ compensation laws and regulations while promoting a culture of safety across all locations.

ESSENTIAL DUTIES AND RESPONSIBILITES

• Serve as a resource to employees and management regarding workers’ compensation, providing technical guidance on applicable laws, regulations, policies, and procedures.
• Receive, process, and file accident reports and workers’ compensation claims, ensuring timely submission of required documentation to insurance carriers.
• Maintain consistent communication with injured employees, insurance carriers, claims adjusters, health care providers, and managers to ensure proper claims management and return-to-work coordination.
• Partner with store-level management to support modified duty placements and facilitate safe, timely return-to-work plans.
• Collaborate with leave, benefits, and payroll teams to coordinate applicable leave time, insurance benefits, and related payroll actions.
• Maintain accurate and confidential physical and electronic records of workers’ compensation, ensuring HIPAA compliance.
• Track and report on OSHA logs, prepare annual injury and illness reports, and ensure compliance with all OSHA requirements.
• Analyze claim data, including injury causes, severity, lost-time incidents, and costs, and recommend strategies to reduce risk and prevent future injuries.
• Oversee and maintain the company’s Injury and Illness Prevention Program (IIPP) and Safety Incentive Program.
• Lead a safety team of 40+ employees, facilitating monthly meetings and conducting regular safety audits to identify and address workplace risks.
• Develop and distribute safety-related training materials, monthly safety topics, and procedural guides to support the IIPP and ongoing employee education.
• Coordinate facilitator training for new hires and oversee post-accident and annual safety retraining for employees.
• Maintain and manage inventory of safety and personal protective equipment (PPE).
• Build and maintain relationships with Store Directors, vendors, and staff to promote and sustain a culture of safety.
• Travel between store locations as needed to conduct safety audits, meetings, and trainings.
• Understand and coordinate overlapping requirements of workers’ compensation, FMLA, and other applicable leave laws.
• Other duties as assigned

SKILLS & QUALIFICATIONS:

• Bachelor’s degree in Human Resources, Occupational Safety, or related field, and 1–2 years of direct workers’ compensation or safety management experience (or equivalent combination of education and experience).
• Working knowledge of workers’ compensation laws, medical terminology, OSHA regulations, and HIPAA compliance.
• Experience in health and safety program administration and employee training.
• Strong leadership abilities, with experience managing teams and facilitating meetings.
• Proficiency in data entry and recordkeeping within a Human Resource Management System (HRMS).
• Excellent interpersonal, organizational, and observational skills, with the ability to work collaboratively at all levels of the organization.
• Strong computer proficiency, including Microsoft Office Suite.
• Exceptional written and verbal communication skills, with the ability to present information to individuals and groups effectively.
• Strong analytical and problem-solving abilities, with sound judgment and the ability to prioritize and work independently.
• Bilingual English/Spanish preferred.
• Ability to read and write training materials, instructions, and reports; and perform basic mathematical calculations.

EDUCATION, CERTIFICATES, LICENSES

• Valid Driver’s License and acceptable DMV record.
• Proof of personal vehicle insurance.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT – While performing the duties of this job, the employee is:

• Regularly required to talk, hear, sit, stand, walk, and use hands to operate a keyboard, mouse, or handle files and paperwork.
• Must frequently bend, twist, reach, and lift/move up to 10 pounds.
• Work environment is typically moderate in noise level, but may involve exposure to flour, grains, dairy, nuts, and other food allergens when on-site.
• Must wear non-slip, water- and oil-resistant closed-toe shoes and may need to use ladders or step stools.

BENEFITS

• Employee Stock Ownership Plan (ESOP)
• Competitive Wages & Benefits
• Medical, Dental, and Vision
• 401 (k) retirement
• Employee Discounts
• Paid Time off
• Flex Spending Account for Medical & Dependent Care
• Regular Wage Increases
• Commuter Benefits
• Safety Incentive Program
• Career Development and Growth Opportunities

Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Dependent care reimbursement
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person