Workforce Development Coordinator- Internships

Title: Workforce Development Coordinator- Internships

State Role Title: Prog Admin Specialist I

Hiring Range: $40.000- $60.000

Pay Band: 4

Agency: Virginia Department of Health

Location: VIRGINIA BEACH HQ

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Beach Department of Public Health is seeking an Internship Coordinator to be a part of the Workforce Development & Engagement Team. In this position, the incumbent will assist with talent acquisition, college recruitment and internship coordination, and district retention strategies to promote a positive and productive work environment.

Diversity: We’re proud to build a diverse and inclusive team, and we value the perspectives that come from people of all linguistic and cultural backgrounds. Whether you speak one language or multiple, we encourage you to apply. If you’re bilingual or have additional language skills, they’re a meaningful asset that can help us better connect, collaborate, and serve our communities together.

Restricted Position: This is a restricted position, which is solely funded by the Public Health Infrastructure Grant. The availability of funding is scheduled for review before the grant's expiration date and periodically thereafter. Continued employment is contingent on the continued availability of funds.

Benefits: The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

This Position is responsible for Program Coordination & Administration, Marketing, IT, and HR Support.

Program Coordination & Administration

• Serves as the District Liaison, with responsibility for ensuring successful programmatic and operational functions.
• Serves as the primary point of contact for all District internship-related questions and inquiries, whether internal or external.
  
• Coordinates local in-person and online intern recruitment efforts for the district.
  
• Partner with district workforce development staff, as a liaison in support of employee recruitment events, job fairs, outreach, campus recruitment events, or other Public Health industry or workforce development events.
  
• Provides oversight and direction for the full-cycle District Internship process
• Ensures that internship opportunity is marketed, posted, shared, etc. within established timeframes and on established platforms.
  • Collects applications in RedCAP, or similar data collection tool.
  • Recruits and trains VDH screeners, creates and distributes screening matrix criteria and deadlines.
    
  • Excludes personal identifiers from screening materials and distributes to staff for screening; tracks and monitors all screening activities.
    
  • Collects and manages all screening scores, weights and ranks all applications.
    
  • Ensures complete and accurate documentation and record keeping of all processes involved.
• Establishes and maintains connections and relationships with universities and other community partners to support internship initiatives.
  
• Coordinates placement of interns with district/office leadership based on various relevant factors, depending on individualized internship objectives/requirements.
  
• Coordinates travel and other event logistics for Internship kick-off and closing events, including agendas, communications, etc.
• Ensures appropriate budgets are used for resources and funding allocations, and expenditures are tracked.
  
• Establishes timelines and conducts check-ins with interns and districts/offices; and provides problem resolution and/or program support, as needed.
• Ensures district/office completion of project summaries prior to start of internships, as appropriate, to provide direction and an outline of duties for respective interns

Marketing, IT, and HR Support

• Collaborates with District HR to develop and distribute effective marketing materials via various platforms, including social media, Handshake and others.
  
• Ensures marketing strategies are appropriate and clearly define relevant internship experiences related to specific programs.
  
• May coordinate and/or support MOU/MOA administration and related processes with colleges/universities.
  
• Moderates Internship interviews between districts/offices and intern candidates. Assists with other internship interviews, as needed.
Collaborate with IT to provide necessary equipment and network set up for the District’s Interns

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Program Planning & Evaluation

• Creates and maintains procedural documentation of program timelines, activities, and processes for continuity and consistency.
• Creates and manages email distribution lists, including past applicants, alumni of internship programs, and current interns; communicates regularly to share targeted information, updates, surveys, etc.
  
• Creates surveys to gather information; conducts research on relevant topics, including but not limited to comparative state programs and outcomes.
  
• Prepares spreadsheets, presentations, and written documents to track and disseminate information.
• Plans, develops, and executes evaluation activities, including data collection instruments, based on specific internship timeframes.
  
• Establishes clear and measurable objectives to evaluate programmatic success.
• Develops report(s) related to evaluation outcomes, including recommendations and strategies for program and process improvement.
  
Targets and communicates program objectives and develops action steps for achieving desired outcomes; works collaboratively with others to improve or maintain processes and procedures.

Minimum Qualifications

• Excellent oral and written communications, including public speaking.
  
• Demonstrated experience with program coordination and administration, research and evaluation, data collection and analysis, quality control methods, and ability to provide technical assistance.
  
• Proficiency with computer systems, including the Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook), as well as other video conferencing tools.
  
• Experience developing and using data collection instruments, such as RedCAP.
  
• Experience with marketing and communications initiatives, using a variety of professional and social media platforms.
• Demonstrated experience developing and executing program evaluation strategies.
• Experience working with and manipulating datasets.
  
• Experience developing programmatic reports, including findings and recommendations.
  
• Public Health and/or communications experience.
  
• Experience working with university students and Institutes of Higher Education preferred.
  
Project management experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Cydnee Stuckey

Phone: 757-278-6692

Email: Cydnee.stuckey@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.