Zoning and Administrative Technician

POSITION SUMMARY:

Under supervision of City Clerk/Treasurer, performs a variety of technical duties in support of the City of Kemmerer’s administrative office, including but not limited to: planning and zoning, city permits and licensing, zoning code enforcement, utility payments, accounts payable, payroll, and grant administration; support and serves as a resource and provides information on City regulations to property owners, residents, businesses, the general public, and other City departments and divisions; provides backup clerical support to police, courts, and utility billing; provides support for impact funding applications and reports.

ESSENTIAL TASKS OF THE JOB:

Planning, Zoning, Permits, and Licensing

· Performs a variety of field and office work in support of the City’s local zoning, planning, and permitting programs; supports compliance with City regulations and ordinances including those pertaining to zoning, land use, building permits, and city licensing.

· Prepares reports, staff summaries, and documentation for zoning board meetings.

· Prepares and distributes zoning board agenda packet.

· Attends required meetings and prepare, review, and edit meeting minutes, including Zoning Board minutes, ensuring accuracy and readiness for approval and signature as the official record. Supports the Zoning Administrator (City Administrator) and Zoning Board as needed, including assisting in running Zoning Board meetings.

· Assists in the review of zoning permits, land use applications, site plans, and subdivision applications for completeness and compliance with applicable regulations and city code.

· Provides information to the public, developers, and property owners regarding zoning codes, land use policies, and application procedures.

· Maintains and updates planning records, maps, and databases, including GIS data when applicable.

· Conducts basic research on land use issues and ordinances.

· Assists with inspections to verify compliance with zoning regulations.

· Assists in writing zoning code, conditional and special permitted use permits, and other code.

· Properly processes and files all zoning related documents.

· As designated by City Administrator, receives, reviews and approves sign, driveway, fence, and other zoning-related permits.

· Makes personal contact with residents or businesses in order to resolve property violations; issues, and posts warning notices and related documentation for code violations.

· Receives, reviews, and processes building permit applications for completeness and compliance with applicable codes and regulations.

· Calculates permit fees in accordance with established fee schedules; assists with the review and analysis of permit fee structures and provides recommendations for fee adjustments as appropriate.

· Issues permits once all approvals and requirements have been met.

· Maintains accurate records of permits, inspections, and related documentation including tracking deadlines and ensure required materials are submitted.

· Schedules inspections and coordinate with inspectors and applicants.

· Interprets basic building codes, zoning regulations, and municipal ordinances to assist customers.

· Responds to inquiries and resolve routine issues related to permits and inspections.

· Receives, reviews, processes, and issues new business license applications; administer and process annual business license renewals; and maintain accurate licensing records.

Administrative Duties

· Maintains appropriate level of supplies in the City Clerk-Treasurer’s office and order new supplies as needed.

· Performs notarial services as required.

· Assists in administrating grants.

· Provides backup support for the court clerk.

· Performs related administrative duties and responsibilities as assigned to support efficient department operations.

· Cross-trains in related areas to maintain adequate office coverage and function.

Accounts Receivable/ Accounts Payable

· Receives money personally, in the mail, and over the phone and issues appropriate receipts.

· Enters accounts payable purchase requisitions, invoices, and credit card transaction logs into the Caselle financial system; review reports and supporting documentation to verify accuracy and ensure proper data entry.

· Acts as back up for balancing daily cash drawer and updating cash receipting to the general ledger.

Payroll

· Collects and verifies timesheets.

· Enters employee information and payroll data into Caselle accounting software.

· Answers employees' questions and concerns regarding payroll.

· Calculates payable hours, bonuses, taxes, and deductions.

· Calculates and enters comp time and executive leave.

· Calculates and pays payroll transmittals.

· Processes new employees, promotions, and terminations.

· Issues and delivers payroll vouchers detailing earnings and deductions.

· Investigates and resolves payroll discrepancies.

· Maintains and updates payroll records.

· Prepares payroll reports.

· Assists with and serve as backup for the preparation and filing of quarterly IRS reports.

· Assists with and serve as backup for the preparation and filing of quarterly Workers Comp and Unemployment reports.

Customer Service

· Greets customers in a friendly manner in person and on the phone.

· Maintains professionalism by exercising tact, diplomacy and courtesy at all times.

· Screens calls, visitors, and mail and, if needed, route to the proper person or department.

· Posts advertisements, public relations announcements, and customer service information on web site and social media.

Pay: $27.03 - $30.14 per hour

Benefits:

• 401(k)
• Bereavement leave
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person