Qureos Mentor

Coastal Luxury Homes LLC

Position OverviewWe are a custom home builder based in Westport, CT seeking a Staff Accountant to take ownership of the financial side of our construction operations. This role is hands-on and critical to keeping our projects financially organized, accurate, and moving forward.You&rsquo;ll be responsible for managing day-to-day accounting, job cost tracking, and ensuring all systems primarily QuickBooks, Google sheets and Bill.com are up to date and aligned with active construction projects. This is a great opportunity for someone who understands both accounting and how construction projects actually run.Key ResponsibilitiesConstruction Accounting &amp; Job Costing<ul><li>Track and manage job costs across multiple custom home projects</li><li>Ensure all expenses are coded correctly to jobs, phases, and cost codes</li><li>Monitor budgets vs. actuals and flag variances to leadership</li><li>Assist with draw schedules and lender reporting</li></ul>Accounts Payable &amp; Bill Management<ul><li>Process vendor invoices through Bill.com</li><li>Maintain accurate approval workflows and payment schedules</li><li>Coordinate with project managers to verify invoices and progress billing</li><li>Manage subcontractor payments and documentation (W-9s, COIs, lien waivers)</li></ul>QuickBooks Management<ul><li>Maintain and update QuickBooks Online on a daily/weekly basis</li><li>Ensure all transactions are properly recorded and categorized</li><li>Sync and manage integration between QuickBooks and Bill.com</li></ul>Reconciliations &amp; Month-End Close<ul><li>Perform monthly bank and credit card reconciliations</li><li>Complete month-end close processes accurately and on time</li><li>Prepare financial reports including P&amp;L by job, cash flow, and balance sheet</li><li>Assist with year-end close and coordination with CPA</li></ul>Financial Organization &amp; Reporting<ul><li>Maintain organized financial records for all projects</li><li>Assist leadership with cost analysis and financial insights</li><li>Help improve processes for better cost control and visibility</li></ul>Qualifications<ul><li>3+ years of accounting experience (construction industry strongly preferred)</li><li>Strong experience with QuickBooks Online and Bill.com</li><li>Understanding of job costing and construction accounting</li><li>Detail-oriented with strong organizational skills</li><li>Ability to manage multiple projects and deadlines at once</li><li>Comfortable working in a fast-paced, hands-on environment</li></ul>Preferred (But Not Required)<ul><li>Experience working with custom home builders or developers</li><li>Familiarity with construction draws and lender requirements</li><li>Experience with project management software (Buildertrend or similar)</li></ul>Compensation &amp; Benefits<ul><li>Competitive salary based on experience</li><li>Opportunity to grow with a high-end custom home builder</li><li>Flexible, team-oriented work environmen</li></ul>Pay: $70,000.00 - $80,000.00 per yearBenefits:<ul><li>Unlimited paid time off</li><li>Work from home</li></ul>Work Location: Hybrid remote in Westport, CT 06880

Staff Accountant - Custom Home Builder

Position OverviewWe&rsquo;re looking for a highly organized, dependable, and proactive House Manager / Executive Assistant to support a busy family and business owner. This role is a mix of household management, childcare coordination, travel planning, and executive support.The right person is someone who stays a step ahead&mdash;anticipating needs, keeping things organized, and handling both personal and business responsibilities without things slipping through the cracks. This role may also require occasional travel with the CEO, depending on business and personal needs.Key ResponsibilitiesHousehold Management<ul><li>Oversee the day-to-day operations of the home to keep everything running smoothly</li><li>Manage and coordinate household staff, including cleaners, nannies, and service providers</li><li>Schedule and oversee maintenance, repairs, and vendor visits</li><li>Keep household supplies stocked, organized, and maintained</li><li>Manage family calendars, appointments, and overall logistics</li></ul>Childcare Coordination<ul><li>Assist with school pick-up and drop-off as needed</li><li>Coordinate extracurricular activities, appointments, and schedules</li><li>Communicate with schools, caregivers, and activity providers</li><li>Help keep daily routines structured and organized</li></ul>Personal Assistant Support<ul><li>Manage calendars, appointments, and scheduling for the owners</li><li>Handle errands, reservations, and day-to-day personal requests</li><li>Assist with bill payments, household accounts, and document organization</li><li>Coordinate family events, special occasions, and personal projects</li></ul>Travel &amp; Planning<ul><li>Plan and coordinate family vacations from start to finish</li><li>Arrange business travel, including flights, hotels, transportation, and itineraries</li><li>Manage schedules, confirmations, and last-minute changes</li><li>Prepare detailed, easy-to-follow travel plans</li><li>Coordinate with travel vendors and service providers</li><li>Accompany the CEO on travel when needed to provide on-the-ground coordination and support</li></ul>Executive Assistant Responsibilities<ul><li>Monitor and manage the owner&rsquo;s email inbox daily</li><li>Flag urgent and high-priority items and keep things moving</li><li>Draft responses and communicate on behalf of the owner when appropriate</li><li>Route tasks and emails to the right team members for follow-up</li><li>Track action items and ensure nothing gets missed</li><li>Provide light support on business operations, reporting, and coordination</li></ul>Qualifications<ul><li>Prior experience as a House Manager, Personal Assistant, or Executive Assistant</li><li>Strong organizational skills and ability to juggle multiple priorities</li><li>Excellent communication skills and discretion with sensitive information</li><li>Ability to think ahead and problem-solve independently</li><li>Comfortable with email, calendars, travel platforms, and basic office tools</li><li>Valid driver&rsquo;s license and reliable transportation</li><li>Willingness and ability to travel as needed</li></ul>What We&rsquo;re Looking For<ul><li>Someone who takes initiative and doesn&rsquo;t wait to be told what to do</li><li>Detail-oriented and naturally organized</li><li>Professional, trustworthy, and easy to work with</li><li>Comfortable balancing both personal and business responsibilities</li><li>Flexible and able to adapt as priorities shift</li></ul>Compensation &amp; Schedule<ul><li>Competitive salary based on experience</li><li>Full-time or part-time flexibility depending on the candidate</li><li>Bonus potential based on performance</li></ul>Pay: $75,000.00 - $85,000.00 per yearWork Location: In person

Executive Personal Assistant / House Manager

Position OverviewWe are a custom home builder based in Westport, CT looking for a reliable AR/AP Specialist to handle the day-to-day flow of money in and out of the business. This role is key to keeping projects moving by ensuring vendors are paid on time and incoming payments are tracked accurately.You&rsquo;ll work closely with project managers and leadership to keep everything organized in QuickBooks and Bill.com, while maintaining clean, up-to-date records across all active jobs.Key ResponsibilitiesAccounts Payable (AP)<ul><li>Process vendor invoices through Bill.com</li><li>Ensure all invoices are coded correctly to jobs and cost categories</li><li>Manage approval workflows with project managers</li><li>Schedule and execute payments (ACH, checks, etc.)</li><li>Maintain subcontractor records (W-9s, COIs, lien waivers)</li><li>Communicate with vendors regarding payments and discrepancies</li></ul>Accounts Receivable (AR)<ul><li>Generate and send invoices to clients based on project milestones</li><li>Track incoming payments and apply them correctly in QuickBooks</li><li>Follow up on outstanding invoices and past-due balances</li><li>Assist with construction draw submissions and payment tracking</li><li>Maintain accurate records of all client billing activity</li></ul>System Management<ul><li>Keep QuickBooks Online, Google Sheets and Bill.com fully up to date</li><li>Ensure proper syncing between platforms</li><li>Maintain organized digital records of invoices, payments, and documentation</li></ul>Reconciliations &amp; Support<ul><li>Assist with monthly bank and credit card reconciliations</li><li>Support month-end close by ensuring AR/AP is current and accurate</li><li>Help resolve discrepancies quickly and keep clean books</li></ul>Qualifications<ul><li>2+ years of AR/AP or bookkeeping experience</li><li>Experience with QuickBooks Online and Bill.com</li><li>Strong attention to detail and organization</li><li>Ability to manage multiple projects and deadlines</li><li>Good communication skills (vendors, clients, internal team)</li><li>Comfortable working in a fast-paced construction environment</li></ul>Preferred (But Not Required)<ul><li>Experience in construction or job-costing environments</li><li>Familiarity with progress billing or construction draws</li><li>Experience working with subcontractors and vendor compliance</li></ul>Compensation &amp; Benefits<ul><li>Competitive pay based on experience</li><li>Stable, growing company environment</li><li>Opportunity to grow into a larger accounting/finance role</li></ul>Pay: $65,000.00 - $72,500.00 per yearBenefits:<ul><li>Work from home</li></ul>Work Location: Hybrid remote in Westport, CT 06880

Accounts Receivable / Accounts Payable Specialist

Join Coastal Luxury Homes LLC and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Coastal Luxury Homes LLC

About Company

Staff Accountant - Custom Home Builder

Executive Personal Assistant / House Manager

Accounts Receivable / Accounts Payable Specialist