Accounts Receivable / Accounts Payable Specialist

Position Overview

We are a custom home builder based in Westport, CT looking for a reliable AR/AP Specialist to handle the day-to-day flow of money in and out of the business. This role is key to keeping projects moving by ensuring vendors are paid on time and incoming payments are tracked accurately.

You’ll work closely with project managers and leadership to keep everything organized in QuickBooks and Bill.com, while maintaining clean, up-to-date records across all active jobs.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices through Bill.com
• Ensure all invoices are coded correctly to jobs and cost categories
• Manage approval workflows with project managers
• Schedule and execute payments (ACH, checks, etc.)
• Maintain subcontractor records (W-9s, COIs, lien waivers)
• Communicate with vendors regarding payments and discrepancies

Accounts Receivable (AR)

• Generate and send invoices to clients based on project milestones
• Track incoming payments and apply them correctly in QuickBooks
• Follow up on outstanding invoices and past-due balances
• Assist with construction draw submissions and payment tracking
• Maintain accurate records of all client billing activity

System Management

• Keep QuickBooks Online, Google Sheets and Bill.com fully up to date
• Ensure proper syncing between platforms
• Maintain organized digital records of invoices, payments, and documentation

Reconciliations & Support

• Assist with monthly bank and credit card reconciliations
• Support month-end close by ensuring AR/AP is current and accurate
• Help resolve discrepancies quickly and keep clean books

Qualifications

• 2+ years of AR/AP or bookkeeping experience
• Experience with QuickBooks Online and Bill.com
• Strong attention to detail and organization
• Ability to manage multiple projects and deadlines
• Good communication skills (vendors, clients, internal team)
• Comfortable working in a fast-paced construction environment

Preferred (But Not Required)

• Experience in construction or job-costing environments
• Familiarity with progress billing or construction draws
• Experience working with subcontractors and vendor compliance

Compensation & Benefits

• Competitive pay based on experience
• Stable, growing company environment
• Opportunity to grow into a larger accounting/finance role

Pay: $65,000.00 - $72,500.00 per year

Benefits:

• Work from home

Work Location: Hybrid remote in Westport, CT 06880