Qureos Mentor

NPG Enterprises Inc

Job Summary We are seeking a dynamic and organized Assisted Living Office Administrator to lead the administrative operations of our organization. In this vital role, you will serve as the first point of contact for residents, families, staff, and visitors, ensuring smooth daily operations and fostering a welcoming environment. Your energetic approach and exceptional organizational skills will help coordinate activities, manage office functions, and support team members to deliver outstanding care and service. This position offers an exciting opportunity to make a meaningful difference in the lives of our residents while honing your leadership and administrative expertise.Duties<ul><li>Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing excellent phone etiquette.</li><li>Oversee scheduling management for residents&rsquo; appointments, and community events to ensure efficient daily operations.</li><li>Coordinate vendor management by liaising with service providers, managing contracts, and ensuring timely deliveries of supplies and services.</li><li>Supervise administrative staff and support team members through training &amp; development initiatives to enhance office productivity..</li><li>Maintain organized filing systems for resident records, medical documentation, and office correspondence while ensuring confidentiality.</li><li>Support medical office management by coordinating resident health appointments and maintaining compliance with healthcare regulations.</li><li>Perform clerical duties such as data entry, document preparation, and managing calendar management for leadership team members.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles within assisted living or healthcare settings.</li><li>Strong communication skills with the ability to interact effectively with residents, families, staff, and vendors.</li><li>Excellent organizational skills with keen attention to detail to handle multiple priorities seamlessly.</li><li>Familiarity with schedule management tools and multi-line phone systems to streamline daily operations.</li><li>Ability to manage administrative responsibilities with professionalism and warmth while maintaining excellent phone etiquette.</li><li>Background in medical office management or healthcare administration is a plus but not required. Join us in creating a compassionate community where residents feel valued and supported! This role offers an engaging environment for motivated professionals eager to lead with energy while delivering exceptional service every day.</li></ul>Pay: $14.00 - $16.00 per hourExpected hours: 30.0 &ndash; 40.0 per weekWork Location: In person

Assisted Living Office Administrator

Overview Join our dynamic accounting firm as a Receptionist and be the welcoming face of our team! This energetic role is essential in creating a positive first impression for clients and visitors while ensuring smooth daily operations. You will manage front desk responsibilities, coordinate appointments, and support administrative functions with enthusiasm and professionalism. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy providing outstanding customer service, this opportunity is perfect for you! All positions are paid, including internships, emphasizing our commitment to valuing every team member.Duties<ul><li>Greet clients, visitors, and staff warmly, creating a friendly and professional atmosphere at the front desk</li><li>Manage multi-line phone systems efficiently, directing calls to appropriate team members with courtesy and clarity</li><li>Schedule appointments, meetings, and conference rooms using calendar management tools</li><li>Handle incoming and outgoing correspondence, including emails, mailings, and deliveries</li><li>Maintain organized filing systems for client records, invoices, and other essential documents</li><li>Support office management tasks such as data entry, proofreading documents, and updating client information in QuickBooks or other accounting software</li><li>Assist with clerical duties like photocopying, scanning, typing reports, and managing office supplies to ensure a well-organized workspace</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong computer literacy with excellent typing speed and data entry skills</li><li>Exceptional phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse clients effectively</li><li>Proven office management experience with excellent organizational skills and attention to detail</li><li>Customer service expertise with a friendly demeanor and problem-solving abilities</li><li>Knowledge of accounting processes are a plus but not required; personal assistant or administrative experience is beneficial</li><li>Familiarity with Google Workspace tools (Gmail, Calendar, Drive) and Zoom for seamless collaboration</li><li>Strong time management skills to prioritize tasks efficiently in a busy environment</li><li>Experience in clerical support roles such as filing, proofreading, bookkeeping, or medical/dental reception enhances your fit for this role</li></ul>Embark on a rewarding career where your organizational talents and positive attitude make a real difference! We value proactive professionals eager to contribute to our firm's success while growing their skills in a supportive environment.Expected hours: 30.0 per weekBenefits:<ul><li>Professional development assistance</li></ul>Location:<ul><li>South Daytona, FL 32119 (Preferred)</li></ul>Work Location: In person

Accounting Firm Receptionist

Join NPG Enterprises Inc and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

NPG Enterprises Inc

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Assisted Living Office Administrator

Accounting Firm Receptionist