Qureos Mentor

ROYAL SWISS AUTO SERVICES L.L.C

Administrative Responsibilities:<ul><li>Supervise and manage all administrative functions within the department, including office management, supplies, scheduling, and record-keeping.</li><li>Handle correspondence, emails, phone calls, and scheduling for senior staff as needed.</li><li>Oversee office maintenance, cleanliness, and safety, ensuring all facilities are well-maintained.</li><li>Prepare, update, and manage important documents such as contracts, agreements, and reports.</li><li>Ensure proper filing systems are maintained for easy retrieval of business documents.</li><li>Oversee the procurement of office supplies, ensuring cost-efficiency and timely ordering.</li></ul>Commercial/Operational Responsibilities:<ul><li>Supervise commercial activities, including pricing, inventory management, and purchase orders.</li><li>Assist in the preparation of bids and tenders for new projects or services.</li><li>Ensure smooth coordination between commercial, procurement, and administrative teams to support business operations.</li><li>Maintain and update commercial databases and spreadsheets, ensuring accuracy in pricing, product details, and client/vendor records.</li><li>Support the team in the preparation of presentations, proposals, and reports for internal and external stakeholders.</li></ul>Staff Supervision and Training:<ul><li>Supervise a team of administrative assistants, office staff, and support personnel, ensuring all team members understand and adhere to company policies and processes.</li><li>Conduct performance reviews, provide training, and develop team members for better efficiency and growth.</li><li>Ensure staff are provided with necessary resources, tools, and support to achieve their objectives.</li></ul>Commercial/Financial Reporting:<ul><li>Monitor and report on commercial activities, highlighting key metrics such as expenses, procurement, and vendor performance.</li><li>Work closely with the finance team to ensure timely and accurate invoicing, payments, and reconciliation of accounts.</li></ul>Other Responsibilities:<ul><li>Renewal of licenses.</li><li>Managing Business Development Requests (BDR).</li><li>Handle confidential information with integrity and discretion.</li><li>Ensure compliance with health and safety regulations and other legal requirements.</li><li>Participate in meetings, project discussions, and strategy sessions as required.</li></ul>

Arabic Speaker Admin Officer

<ul><li>Capture and edit photographs and videos for marketing campaigns, events, and social media.</li><li>Design creative graphics, layouts, and promotional materials for digital and print use.</li><li>Produce, edit, and enhance video content for multiple platforms, ensuring brand consistency.</li><li>Collaborate closely with marketing and content teams to develop creative concepts.</li><li>Maintain and organize media assets, equipment, and editing software.</li><li>Ensure all visual content aligns with the company’s branding and marketing strategy</li></ul>

Videographer & Photographer

· Process workshop parts orders and recommend additional related repair items.· Gain superior product knowledge and understanding of vehicle components to effectively help the workshop operation.· Interact with the Service Team to coordinate parts for vehicle repair and service.· Order parts from suppliers based on the Service Department and customer requests.· Receive, unpack, and store parts in appropriate storage areas so they are readily available when needed.· Research and evaluate potential vendors and suppliers.· Maintain accountability for inventory accuracy by correctly charging, pulling, and issuing parts in a precise manner and according to process.· Provide a high level of personal service to the work floor staff by assisting them in identifying and obtaining needed parts.· Directly work with the technicians and team leaders in selecting parts needed for repairs.· Accurately identifying the customer’s needs and promoting the benefits of using genuine OEM parts.· Accurately specified and identify parts needed to meet customer requirements, so that the number of parts returned due to errors is low.· Maintain accurate purchase and inventory records of all invoiced items. Accurately cost out parts and accessories on counter tickets and repair orders.· Process core returns, parts warranties, and parts returns as necessary.· Maintain a clean and professional appearance of the counter, work area, and stockroom.· Take inventory, maintain records of goods received, and keeps perpetual inventory controls.· Locates out-of-stock parts from an outside source and submits an emergency order, if necessary.· Notifies the parts manager of out-of-stock parts or shop materials that need immediate attention.· Notify the service advisor and the customer when specially ordered parts have been received.· Follows up on back-ordered parts.· Make sure all internal requests for parts are billed on the repair service order.· Issues credit for parts returned, ensuring that the original invoice, or its number, is available so that purchase and pricing can be verified.· Participates with the parts manager in maintaining a tracking system of parts.

Parts Advisor - Automotive

Join ROYAL SWISS AUTO SERVICES L.L.C and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

ROYAL SWISS AUTO SERVICES L.L.C

ABOUT_COMPANY

Arabic Speaker Admin Officer

Videographer & Photographer

Parts Advisor - Automotive