Arabic Speaker Admin Officer

Administrative Responsibilities:

• Supervise and manage all administrative functions within the department, including office management, supplies, scheduling, and record-keeping.
• Handle correspondence, emails, phone calls, and scheduling for senior staff as needed.
• Oversee office maintenance, cleanliness, and safety, ensuring all facilities are well-maintained.
• Prepare, update, and manage important documents such as contracts, agreements, and reports.
• Ensure proper filing systems are maintained for easy retrieval of business documents.
• Oversee the procurement of office supplies, ensuring cost-efficiency and timely ordering.

Commercial/Operational Responsibilities:

• Supervise commercial activities, including pricing, inventory management, and purchase orders.
• Assist in the preparation of bids and tenders for new projects or services.
• Ensure smooth coordination between commercial, procurement, and administrative teams to support business operations.
• Maintain and update commercial databases and spreadsheets, ensuring accuracy in pricing, product details, and client/vendor records.
• Support the team in the preparation of presentations, proposals, and reports for internal and external stakeholders.

Staff Supervision and Training:

• Supervise a team of administrative assistants, office staff, and support personnel, ensuring all team members understand and adhere to company policies and processes.
• Conduct performance reviews, provide training, and develop team members for better efficiency and growth.
• Ensure staff are provided with necessary resources, tools, and support to achieve their objectives.

Commercial/Financial Reporting:

• Monitor and report on commercial activities, highlighting key metrics such as expenses, procurement, and vendor performance.
• Work closely with the finance team to ensure timely and accurate invoicing, payments, and reconciliation of accounts.

Other Responsibilities:

• Renewal of licenses.
• Managing Business Development Requests (BDR).
• Handle confidential information with integrity and discretion.
• Ensure compliance with health and safety regulations and other legal requirements.
• Participate in meetings, project discussions, and strategy sessions as required.