Abrar Admin

Vista Corporate Global

Position: Real Estate Admin Cum Receptionist Location: Dubai, UAE Department: Real Estate / Business Center Employment Type: Full-Time Reporting To: Management / Operations ManagerJob SummaryWe are looking for a professional, organized, and customer-focused Real Estate Admin Cum Receptionist to manage front-desk operations, administrative tasks, client coordination, and day-to-day activities of our Business Center. The ideal candidate should have good communication skills, a pleasant personality, strong administrative abilities, and preferably experience in real estate, business centers, or a corporate services environment in Dubai.Key ResponsibilitiesReception &amp; Front Desk<ul><li>Welcome and assist clients, visitors, and business partners professionally.</li><li>Handle incoming calls, emails, WhatsApp messages, and general enquiries.</li><li>Manage reception area and ensure a professional office environment.</li><li>Coordinate meetings, appointments, and visitor access.</li><li>Receive and distribute documents, courier deliveries, and correspondence.</li><li>Maintain visitor and client records.</li></ul>Real Estate Administration<ul><li>Provide administrative support to the real estate team.</li><li>Maintain property listings, client records, documents, and databases.</li><li>Coordinate with property agents, landlords, tenants, and clients.</li><li>Schedule property viewings and follow up with clients.</li><li>Prepare basic reports, quotations, documents, and presentations.</li><li>Maintain proper filing and documentation for real estate transactions.</li><li>Follow up on leads and update the CRM regularly.</li></ul>Business Center Management<ul><li>Handle day-to-day administrative operations of the Business Center.</li><li>Coordinate with tenants regarding office requirements, meeting rooms, access cards, maintenance, and other services.</li><li>Manage meeting room bookings and shared office facilities.</li><li>Coordinate with maintenance, cleaning, security, and other service providers.</li><li>Maintain records of office allocations, contracts, invoices, and client requirements.</li><li>Assist clients with general Business Center-related requests.</li><li>Ensure the Business Center is clean, organized, and professionally maintained.</li><li>Coordinate with management regarding tenant issues and operational requirements.</li></ul>Administrative &amp; Office Support<ul><li>Maintain office supplies and coordinate replenishment when required.</li><li>Prepare daily/weekly administrative reports.</li><li>Maintain accurate records and confidential documents.</li><li>Assist the HR/Admin team with basic office administration when required.</li><li>Coordinate with accounts for invoices, payments, and client documentation.</li><li>Support management with additional administrative tasks as required.</li></ul>Requirements<ul><li>Minimum 1&ndash;3 years of relevant experience in administration, reception, real estate, business center, or a similar role.</li><li>Experience in the UAE/Dubai is preferred.</li><li>Good communication and interpersonal skills.</li><li>Professional appearance and pleasant personality.</li><li>Good knowledge of MS Office (Word, Excel, Outlook).</li><li>Familiarity with CRM systems is an advantage.</li><li>Strong organizational and multitasking skills.</li><li>Ability to handle clients professionally and independently.</li><li>Good English communication skills; Arabic or Hindi/Urdu would be an advantage.</li><li>Ability to work under pressure and manage multiple responsibilities.</li><li>Candidates with experience in Business Center / Real Estate / Corporate Services will be preferred.</li></ul>Key Skills<ul><li>Reception &amp; Customer Service</li><li>Real Estate Administration</li><li>Business Center Operations</li><li>Client Coordination</li><li>Documentation &amp; Filing</li><li>CRM Management</li><li>Microsoft Office</li><li>Communication &amp; Follow-up</li><li>Time Management</li><li>Problem Solving</li></ul>Pay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin Cum Receptionist

Job description:About the CompanyVista Global Corporate Group is looking for an experienced and result-oriented Public Relations Officer (PRO) with extensive UAE Business Setup experience. The ideal candidate must have in-depth knowledge of UAE company formation, immigration procedures, labour laws, visa processing, and government regulations.The candidate should be capable of independently handling all government-related matters for clients and the company while ensuring complete legal compliance with UAE laws and regulations.Key Responsibilities1. Company Formation &amp; Business Setup<ul><li>Handle Mainland, Free Zone, and Offshore company formations.</li><li>Process new company registrations, amendments, renewals, and liquidations.</li><li>Obtain trade name reservations and initial approvals.</li><li>Coordinate with the Department of Economy and Tourism (DET), Free Zones, and other government authorities.</li><li>Process changes in business activities, shareholders, managers, and company structures.</li><li>Handle license renewals, amendments, and company deregistration.</li></ul>2. Immigration &amp; Visa ProcessingThe candidate must have complete knowledge and hands-on experience in processing all types of visas, including:<ul><li>Employment Visas</li><li>Investor/Partner Visas</li><li>Family Sponsorship Visas</li><li>Dependent Visas</li><li>Golden Visas</li><li>Domestic Worker Visas</li><li>Freelance Visas</li><li>Mission Visas</li><li>Visit Visa extensions and status changes</li><li>Visa renewals and cancellations</li><li>Entry permits and change status applications</li></ul>Responsibilities include:<ul><li>Processing visas through GDRFA and ICP portals.</li><li>Managing visa quotas and establishment cards.</li><li>Processing Emirates ID applications and renewals.</li><li>Coordinating medical fitness requirements.</li><li>Handling absconding cases and labour complaints where applicable.</li><li>Ensuring compliance with immigration laws and regulations.</li></ul>3. Labour &amp; MOHRE Matters<ul><li>Complete knowledge of UAE Labour Law and MOHRE procedures.</li><li>Process labour permits and work permits.</li><li>Handle labour contract issuance, amendments, and cancellations.</li><li>Manage establishment cards and company labour files.</li><li>Process quota approvals and company registrations.</li><li>Coordinate employee onboarding and offboarding formalities.</li><li>Handle end-of-service procedures and employee cancellations.</li></ul>4. Wage Protection System (WPS)<ul><li>Complete knowledge of UAE WPS requirements and regulations.</li><li>Process WPS registration and salary file submissions.</li><li>Coordinate with banks and exchange houses for salary transfers.</li><li>Resolve WPS-related issues and ensure compliance.</li><li>Monitor salary payments and avoid labour penalties.</li></ul>5. Government Liaison &amp; Compliance<ul><li>Liaise with all government departments and authorities, including:</li><li>Department of Economy and Tourism (DET)</li><li>Ministry of Human Resources and Emiratisation (MOHRE)</li><li>General Directorate of Residency and Foreigners Affairs (GDRFA)</li><li>Federal Authority for Identity, Citizenship, Customs &amp; Port Security (ICP)</li><li>Free Zone Authorities</li><li>Dubai Municipality and other regulatory bodies</li><li>Ensure compliance with all UAE laws and regulations.</li><li>Stay updated on government policies, immigration rules, and labour law changes.</li><li>Maintain confidentiality of company and client information.</li></ul>6. Documentation &amp; Legal Matters<ul><li>Prepare and maintain company and client records.</li><li>Handle document attestation, notarization, and legalization procedures.</li><li>Process Power of Attorney documents and legal agreements.</li><li>Coordinate with typing centres and government departments.</li><li>Ensure timely renewal of licenses, visas, establishment cards, and permits.</li><li>Maintain proper records of all government transactions.</li></ul>7. Corporate Services Support<ul><li>Assist clients with bank account opening documentation.</li><li>Support AML and KYC documentation requirements.</li><li>Coordinate with internal teams to ensure smooth client onboarding.</li><li>Provide guidance to clients regarding legal and regulatory requirements.</li></ul>Candidate Requirements<ul><li>Minimum 3&ndash;5 years of UAE experience as a PRO, preferably in a Business Setup Consultancy.</li><li>Proven experience in handling all types of visas and immigration matters.</li><li>Thorough knowledge of UAE Labour Law and immigration regulations.</li><li>Strong understanding of company formation procedures and government compliance requirements.</li><li>Experience working on MOHRE, GDRFA, ICP, DET, and Free Zone portals.</li><li>Excellent knowledge of WPS and salary processing requirements.</li><li>Ability to independently manage multiple applications and deadlines.</li><li>Strong communication and client-handling skills.</li><li>Proficiency in MS Office and government online systems.</li><li>Valid UAE Driving Licence will be an added advantage.</li><li>Immediate joiners will be preferred.</li></ul>Salary &amp; Benefits<ul><li>Salary: AED 3,000 &ndash; AED 5,500 per month.</li><li>Employment Visa and Medical Insurance as per UAE Labour Law.</li><li>Career growth and learning opportunities.</li></ul>Only candidates with UAE Business Setup and PRO experience should apply.Pay: AED3,000.00 - AED5,500.00 per hourWork Location: In person

PRO (Public Relation Officer)

Join Vista Corporate Global and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Vista Corporate Global

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Real Estate Admin Cum Receptionist

PRO (Public Relation Officer)