Real Estate Admin Cum Receptionist

Position: Real Estate Admin Cum Receptionist
Location: Dubai, UAE
Department: Real Estate / Business Center
Employment Type: Full-Time
Reporting To: Management / Operations Manager

Job Summary

We are looking for a professional, organized, and customer-focused Real Estate Admin Cum Receptionist to manage front-desk operations, administrative tasks, client coordination, and day-to-day activities of our Business Center. The ideal candidate should have good communication skills, a pleasant personality, strong administrative abilities, and preferably experience in real estate, business centers, or a corporate services environment in Dubai.

Key ResponsibilitiesReception & Front Desk

• Welcome and assist clients, visitors, and business partners professionally.
• Handle incoming calls, emails, WhatsApp messages, and general enquiries.
• Manage reception area and ensure a professional office environment.
• Coordinate meetings, appointments, and visitor access.
• Receive and distribute documents, courier deliveries, and correspondence.
• Maintain visitor and client records.

Real Estate Administration

• Provide administrative support to the real estate team.
• Maintain property listings, client records, documents, and databases.
• Coordinate with property agents, landlords, tenants, and clients.
• Schedule property viewings and follow up with clients.
• Prepare basic reports, quotations, documents, and presentations.
• Maintain proper filing and documentation for real estate transactions.
• Follow up on leads and update the CRM regularly.

Business Center Management

• Handle day-to-day administrative operations of the Business Center.
• Coordinate with tenants regarding office requirements, meeting rooms, access cards, maintenance, and other services.
• Manage meeting room bookings and shared office facilities.
• Coordinate with maintenance, cleaning, security, and other service providers.
• Maintain records of office allocations, contracts, invoices, and client requirements.
• Assist clients with general Business Center-related requests.
• Ensure the Business Center is clean, organized, and professionally maintained.
• Coordinate with management regarding tenant issues and operational requirements.

Administrative & Office Support

• Maintain office supplies and coordinate replenishment when required.
• Prepare daily/weekly administrative reports.
• Maintain accurate records and confidential documents.
• Assist the HR/Admin team with basic office administration when required.
• Coordinate with accounts for invoices, payments, and client documentation.
• Support management with additional administrative tasks as required.

Requirements

• Minimum 1–3 years of relevant experience in administration, reception, real estate, business center, or a similar role.
• Experience in the UAE/Dubai is preferred.
• Good communication and interpersonal skills.
• Professional appearance and pleasant personality.
• Good knowledge of MS Office (Word, Excel, Outlook).
• Familiarity with CRM systems is an advantage.
• Strong organizational and multitasking skills.
• Ability to handle clients professionally and independently.
• Good English communication skills; Arabic or Hindi/Urdu would be an advantage.
• Ability to work under pressure and manage multiple responsibilities.
• Candidates with experience in Business Center / Real Estate / Corporate Services will be preferred.

Key Skills

• Reception & Customer Service
• Real Estate Administration
• Business Center Operations
• Client Coordination
• Documentation & Filing
• CRM Management
• Microsoft Office
• Communication & Follow-up
• Time Management
• Problem Solving

Pay: AED2,500.00 - AED4,000.00 per month

Work Location: In person