Receptionist cum Real Estate Administrator

Receptionist/ Real Estate Administrator

Think Properties is your trusted partner in Dubai real estate. With nearly two decades of experience, we provide strategic guidance, transparent advice, and tailored property solutions for buyers, sellers, landlords, and investors.

We are looking for a professional, well-presented, and highly organized Receptionist / Real Estate Administrator who will be the first point of contact for our clients while providing comprehensive administrative support to our sales and leasing team.

Key Responsibilities

Reception & Front Office

• Welcome clients, visitors, and business partners with a professional and friendly attitude.
• Manage the reception area to ensure it remains clean, organized, and welcoming at all times.
• Answer, screen, and direct incoming telephone calls professionally.
• Respond to general enquiries via phone, email, and WhatsApp.
• Schedule appointments, shootings, meetings, and viewing arrangements.
• Coordinate meeting room bookings and refreshments for clients when required.
• Receive, record, and distribute incoming mail, courier deliveries, and documents.
• Maintain visitor records and assist guests throughout their visit.
• Maintain employee attendance records and monitor daily attendance.

Real Estate Administration

• Prepare and process real estate documentation including:

Form A

Form I

Other Dubai Land Department (DLD) and RERA documentation

• Create, verify, and manage property listings on Property Finder and marketing portals.
• Process Trakheesi permit applications and listing verifications.
• Register and renew broker accounts with developers and maintain developer portal access.
• Coordinate with agents to ensure all property listings are accurate, complete, and compliant.
• Prepare letters, correspondence, reports, and other business documents.
• Maintain organized physical and digital filing systems for all company records.
• Liaise with the PRO to ensure timely processing of employee visas, Emirates IDs, medicals, and labor-related documentation.

CRM & Office Administration

• Monitor listing quality and ensure timely updates.
• Manage office supplies, stationery, petty cash, and inventory.
• Coordinate office maintenance and vendor requirements.
• Support management and sales consultants with day-to-day administrative tasks.
• Perform additional administrative duties as assigned.

Qualifications

• Previous experience as a Receptionist, Front Desk Executive, or Real Estate Administrator in Dubai is preferred.
• Experience in the Dubai real estate industry is highly advantageous.
• Familiarity with Property Finder, Bayut, Dubizzle, Trakheesi, and DLD documentation.
• Experience using CRM systems.
• Excellent knowledge of Microsoft Office.
• Fluent spoken and written English. Additional languages are an advantage.

Skills & Competencies

• Excellent communication and interpersonal skills.
• Outstanding customer service and telephone etiquette.
• Professional appearance and positive attitude.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Ability to multitask and prioritize effectively.
• Strong problem-solving and analytical abilities.
• Self-motivated, proactive, and dependable.
• Ability to work independently and collaboratively within a team.
• Able to perform efficiently in a fast-paced environment while maintaining professionalism.

What We Offer

• Competitive salary package. (To be discussed)
• Medical Insurance and Visa
• Professional and supportive working environment.
• Career growth opportunities within one of Dubai's growing boutique real estate brokerages.
• Continuous learning and development opportunities.
• Exposure to Dubai's dynamic real estate market and leading developers.

Pay: From AED3,000.00 per month

Work Location: In person