Accountant - Accounts Receivable (AR)

The AR Accountant is responsible for managing the full cycle of billing and receivables for the recruitment and outsourcing division. This includes preparing client invoices based on timesheets, manpower contracts, monthly WPS runs, placement fees, and project-based agreements. The role ensures accurate invoicing, timely collections, proper client account reconciliation, and adherence to commercial contract terms to maintain strong cash flow and support business growth.

Key Responsibilities

1. Billing & Invoicing (Recruitment & Outsourcing Specific)

• Prepare monthly outsourcing invoices based on approved timesheets, attendance reports, and manpower deployment records.
• Generate placement fee invoices (one-time, milestone-based, or % of salary) according to recruitment contracts.
• Calculate and bill overtime, leave salary recoveries, EOS settlements, and WPS payroll recoveries.
• Validate client contracts to ensure billing rates, mark-ups, and contract terms are correctly applied.
• Maintain a billing calendar aligned with client cut-off dates and invoicing timelines.

2. Collections & Customer Account Management

• Monitor AR aging and proactively follow up on overdue invoices with clients.
• Coordinate with Operations/Recruitment teams to resolve disputes quickly (missing timesheets, rate mismatches, PO issues, etc.).
• Send statements of accounts (SOA) to clients and track confirmation of balances.
• Escalate delinquent accounts for management action when needed.

3. Cash Application & Reconciliation

• Record client payments (bank transfers, cheques, WPS settlements) and allocate accurately against invoices.
• Track partial payments, deductions, debit notes, and retention amounts.
• Reconcile client accounts monthly to ensure accuracy and completeness.

4. Reporting

• Prepare monthly AR aging, DSO analysis, client credit utilisation, and collection forecast.
• Support month-end closing by providing revenue, accruals, and AR schedules.
• Assist during internal and external audits by providing AR documentation

5. Compliance & Controls

• Ensure all AR processes comply with company policies, IFRS, and Qatar statutory requirements.
• Maintain accurate documentation for contracts, invoices, timesheets, and billing approvals.
• Assist in improving billing automation, timesheet integration, and ERP process enhancements.

Qualifications & Skills

• Bachelor’s degree in Accounting, Finance, or related field.
• 5+ years of AR experience (Recruitment, Outsourcing, Manpower, or Service Industry preferred)
• Strong understanding of manpower billing, timesheets, and service contract invoicing.
• Proficiency in ERP systems (SAP, Oracle, Dynamics, Zoho, Odoo or similar).
• Excellent communication skills for dealing with corporate clients.
• Strong analytical and reconciliation skills.
• Strong MS Excel skills.

Key Competencies

• Accuracy and attention to detail
• Strong follow-up and client management skills
• Ability to work with tight billing deadlines
• Problem-solving and dispute resolution
• Time management and organization