Accountant & Admin

ROLE OVERVIEW

We are seeking a highly organised and detail-driven Accounts & Administration Executive to join our Dubai operations. This role sits at the intersection of finance, compliance, procurement, and daily admin — making it a critical support function for our aggressive international growth. The ideal candidate will be a self-starter who thrives in a fast-paced, multi-tasking environment and brings strong command of Zoho Books and Excel.

KEY RESPONSIBILITIES

Accounting & Finance

• Maintain day-to-day books of accounts in Zoho Books — recording transactions, reconciliations, and journal entries with accuracy.

• Prepare and file monthly VAT returns on time and in full compliance with UAE Federal Tax Authority (FTA) guidelines.

• Coordinate with the tax consultant / auditor on corporate tax obligations under the UAE Corporate Tax regime.

• Generate monthly P&L, balance sheets, and cash-flow summaries for management review.

Track vendor payments, customer invoices, and outstanding receivables / payables

Procurement & Vendor Management

• Raise and manage purchase orders (POs) for raw materials, packaging, office supplies, and service vendors.

• Source competitive quotations, evaluate proposals, and recommend suppliers aligned with quality and cost targets.

• Maintain an updated vendor database and ensure all supplier documents (trade licences, insurance, compliance) are current.

• Coordinate with the India manufacturing team on inbound shipment documentation and customs clearances.

Customer & Stakeholder Interface

• Act as the first point of contact for client queries on invoicing, payment status, order updates and delivery.

• Prepare and dispatch proforma invoices, commercial invoices, and credit notes accurately and on time.

• Coordinate with sales and operations to ensure smooth order-to-cash cycles.

• Maintain professional, timely communication with school and corporate clients across UAE and GCC.

Administration & General

• Manage company trade licence renewals, insurance policies, and regulatory filings.

• Maintain organised digital and physical filing systems for contracts, invoices, and compliance documents.

• Support HR admin — visa processing coordination, payroll data entry, and employee records.

Assist in setting up and refining internal processes and checklists as the company scales

CANDIDATE PROFILE

Skill / Requirement

Expectation

Education

Bachelor's degree in Accounting, Commerce, or Business Administration (B.Com / BBA)

Zoho Books

Hands-on proficiency — daily bookkeeping, VAT filing, reporting.

Microsoft Excel

Advanced level — pivot tables, VLOOKUP, financial modelling basics.

VAT & Corporate Tax

Working knowledge of UAE VAT rules and FTA filing portal.

Driving Licence

Valid UAE driving licence — mandatory.

Work Experience

Minimum 3 years in accounting / finance / admin in UAE or GCC.

Communication

Fluent in English; Arabic is a plus.

MS Office Suite

Word, PowerPoint, Outlook — comfortable daily use.

Nice to Have

• Experience in a manufacturing, textile, or garment industry.

• Familiarity with ERP or inventory management systems.

• Basic understanding of international trade documentation (LC, bill of lading, etc.).

• Certifications in accounting (e.g. ACCA, CMA, or equivalent) — preferred but not mandatory.

Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month