Accountant & Admin

We are looking for a highly detail-oriented Accountant & Operations Executive to manage daily financial activities while ensuring smooth and error-free operational flow across invoicing, inventory, and payment tracking.

This is a critical role that requires accuracy, accountability, and a strong sense of ownership across both accounts and backend operations.

Key Responsibilities

Accounts & Finance

Handle daily invoicing ensuring all invoices are generated accurately and on time

Maintain accounts using Tally (mandatory)

Prepare and present accurate monthly financial statements and reports

Monitor accounts receivable & payable

Track incoming payments from platforms such as Tabby, Telr, payment links, bank transfers, and POS systems

Ensure no payment is missed, delayed, or unrecorded

Maintain proper records of cash inflow and outflow

Follow up on pending and overdue payments

Reconciliation & Accuracy Control

Perform weekly and monthly reconciliations of:

Bank statements

Payment gateways (Tabby, Telr, payment links)

POS and cash collections

Identify and report any discrepancies immediately

Ensure 100% accuracy in financial records with zero tolerance for repeated errors

Operations & Documentation

Ensure all delivery notes and invoices are properly issued, tracked, and signed

Maintain accurate documentation and filing systems (physical & digital)

Ensure real-time updates (no backlog of entries)

Coordinate with warehouse/logistics for smooth order processing

Inventory & Procurement Control

Maintain and update stock records in real-time

Ensure accurate stock tracking between system and warehouse

Prevent duplicate purchasing by verifying stock before placing orders

Verify purchase requests based on existing inventory levels

Maintain minimum stock and reorder levels

Daily & Weekly Reporting

Maintain a daily closing report, including:

Total invoicing

Payments received (by channel)

Pending collections

Stock movement summary

Provide weekly reports to management, covering:

Sales vs collections

Outstanding payments

Stock status

Operational gaps/issues

Process Control & Ownership

Ensure zero missed invoices, delivery notes, or financial entries

Cross-check all transactions for accuracy

Identify gaps and suggest improvements in systems and workflows

Take full ownership of accounts and operations without constant follow-up

Requirements

Proven experience in accounting + operations (e-commerce/retail preferred)

Strong working knowledge of Tally (mandatory)

Ability to prepare accurate monthly financial statements

Strong knowledge of invoicing, stock management, and payment tracking systems

Experience handling multi-channel payments (Tabby, Telr, payment links, POS)

Proficient in Excel and accounting systems

Highly organized with strong attention to detail

Ability to multitask and meet deadlines efficiently

Preferred Candidate

Experience in UAE market

Background in retail / e-commerce / trading companies

Strong coordination skills with warehouse and sales teams

What We Offer

Growth opportunity in a fast-growing e-commerce & EV business

Dynamic and supportive work environment

Opportunity to work across finance + operations (multi-skill role)

Job Type: Permanent

Pay: AED2,500.00 - AED3,500.00 per month

Application Question(s):

• Are ypu willing to work long hours
• Are you familiar with tally and stock taking

Experience:

• Vat: 2 years (Preferred)

Work Location: In person