Accountant / Bookkeeper

Mission: The Junior League of Richmond is an organization of women committed to the mission of promoting voluntarism, developing the potential of women, and improving the community through the effective action and leadership of trained volunteers.

Vision: An inclusive group of informed thought leaders intentionally serving and empowering women, youth, and families striving for collective impact through collaboration and advocacy.

Description: The Junior League of Richmond is seeking an experienced Accountant to support the day to day financial and administrative operations of the League. The Accountant reports to the Executive Director of the Junior League of Richmond (JLR) and works with all headquarters staff, The Clothes Rack store manager, and JLR members and sustainers. This position supports JLR in providing a comprehensive financial direction to the organization. This position will be a part-time, hybrid opportunity, with 20 to 25 hours per week with additional hours needed seasonally for fundraising events.

Work Location and Schedule:

• Part time - 20 to 25 hours per week with additional hours needed seasonally for fundraising events
• Hybrid

Required Qualifications:

• Three years of accounting or bookkeeping experience
• Experience using QuickBooks Online as an administrator
• Payroll processing and benefits administration experience
• Ability to communicate effectively with JLR employees and volunteer leaders regarding financial budgets, reporting, and compliance
• Experience managing the creation and payment of invoices
• Experience with requesting and organizing documentation for invoices
• Understanding of GAAP Accounting Standards
• Moderate knowledge of state and federal 501(c)(3) tax forms
• Moderate knowledge of state and federal employment regulations
• Ability to communicate with external stakeholders and community partners (for communication with sponsors, donors, vendors, members, etc.)

Preferred Qualifications:

• Nonprofit accounting experience
• Direct experience with donation processing and nonprofit fundraising events
• Experience with CPA functions including non-profit financial annual review and auditing

Responsibilities & Job Duties:

Development and analysis of annual financial statements and tax documents.

• Prepare and file all required state and federal government financial reports
• Serve as point of contact for the League’s external accounting firm.
• Provide the League’s external accounting firm with draft statements, footnotes, tax forms, and supporting documentation.

Complete financial transactions reconciliation, data entry, and internal financial reporting for the League.

• Reconcile monthly bank statements and allocate expenses to functional areas
• Manage various monthly reporting activities (budget reports, cash reserve reports, investment performance reports, reserve release reports)
• Monitors cash reserves
• Researches and recommends equipment purchases, maintenance, upgrades, etc.
• Manage accounts receivable process, including determination of write-offs
• Provide analysis and relevant reports to Board and Program committees as requested
• Calculate annual Forward Funding and assist the Board with the preparation of, and tracking against, the annual budget
• Make recommendations to the Board for accounting/finance Policies and Procedures
• Revise and update reports to be more useful and efficient

Manage banking and investment accounts.

• Make changes to investment accounts based on direction from the investment committee
• Serve as the primary point of contact to the League’s Investment Advisor
• Work with the Executive Director to manage the League’s banking and investment relationships and ensure the correct account types are used
• Responsible for signing checks, managing ACH/electronic payment options, and paying expenses via credit card as needed.

Maintain compliance with all federal, state, and local tax requirements.

• Regularly evaluate the League's position on Unrelated Business Income Tax
• Maintain 501(c)(3) status and Virginia sales tax exemption
• Attend continuing education to remain current on GAAP and IRS regulations
• Monitor and report on current developments in non-profit accounting and tax issues
• File monthly sales tax returns with the City of Richmond and Virginia

General Membership Management

• Process basic entries in membership database and Quickbooks for membership dues payments (generating invoices, processing payments, managing member dues processing system, checks, entering receipts to reconcile budgets, etc.)
• Works alongside Operations & Communications Specialist, to reconcile membership dues payments, enter dues payments into internal database (secondary duty as assigned for membership payment plans), and prepares regular dues status updates for volunteer leadership
• Works with the Operations and Communications Specialist and the Executive Director to monitor all incoming payments in support of JLR Finance and Accounting

Support the financial administration of JLR’s fundraising events and campaigns

• Set up recurring and one-time donations in fundraising CRM and/or Quickbooks
• Produce letters of agreement and invoices for corporate and individual sponsorships; monitor payment of sponsorships
• Track, collect, organize, and report on progress of sponsorship commitments for fundraising events

Payroll processing

• Run biweekly payroll via Quickbooks for The Clothes Rack and JLR Headquarters employees
• Enter deductions, mileage reimbursements, and expense reimbursements
• Process garnishments and liens whenever necessary and communicate with impacted employees regarding those items
• Create new payroll files in QuickBooks for new hires
• Enter merit increases, bonuses, and pay changes with the appropriate approval
• Manage the expense reimbursement process for staff and members to track against internal budgets

Benefits management

• Audit monthly invoices for accuracy
• Provide census information as requested by insurance vendors
• Provide benefits information to and enroll newly eligible employees
• Work with Executive Director and benefits consultant during renewal to optimize the benefits package offered
• Process open enrollment changes and re-enrollments
• Manage SIMPLE IRA creation, implementation and administration

Vendor management

• Collaborate with the Executive Director to assess vendor quality and cost effectiveness in alignment with League needs Work with League leadership to develop a preferred vendors list
• Set up tax-exempt status with larger and frequently used vendors

Additional duties as assigned.

We kindly request no phone calls. The Junior League of Richmond is an equal opportunity employer committed to an inclusive and diverse workplace.

Job Type: Part-time

Pay: $30.00 - $35.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• 401(k) matching

Work Location: Hybrid remote in Richmond, VA 23230