Accounting & Administrative Coordinator

Overview

We’re looking for a highly organized and detail-driven Accounting & Administrative Coordinator to support day-to-day financial and administrative functions.

This role works closely with the Director of Finance and is ideal for someone who enjoys structure, accuracy, and keeping business processes running smoothly behind the scenes.

What You’ll Do

• Enter and track bills, invoices, and payments
• Assist with basic bookkeeping and financial recordkeeping
• Open, sort, and route incoming mail, including financial documents
• Maintain accurate and organized financial and administrative records
• Support purchasing coordination and track orders and expenses
• Assist with administrative follow-up and internal coordination
• Help ensure timely and accurate information flow between departments
• Support general administrative needs for the finance function

What We’re Looking For

• Strong attention to detail and accuracy
• Highly organized with the ability to manage multiple tasks
• Comfortable working with numbers, records, and systems
• Reliable and consistent with follow-through
• Clear communicator who can coordinate across teams
• Self-starter who takes ownership of their work

Requirements

• Valid driver’s license
• Clean driving record
• Ability to pass a drug screening
• Reliable transportation
• Associate’s degree or equivalent experience

Preferred Experience

• Accounting, bookkeeping, or administrative support experience
• Experience with spreadsheets or accounting software
• Familiarity with invoice processing, billing, or purchasing workflows

Why This Role Matters

This role supports the financial organization of the company. Accuracy and consistency here directly impact how smoothly the business operates.

Additional Information

This role is primarily focused on finance and administrative support. While responsibilities may evolve over time, the core function remains centered on accuracy, organization, and supporting financial operations.

Benefits

• Paid time off
• SIMPLE IRA retirement plan with company match available after 1 year of employment
• Health Savings Account (HSA) available Immediately

Pay: $19.00 - $24.00 per hour

Benefits:

• Employee discount
• Health savings account

Experience:

• Office: 2 years (Required)
• Accounts Receivable: 2 years (Required)
• Accounts Payable: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person